DAR File No. 32684

Administrative Services, Records Committee

R35-1-1

Scheduling Committee Meetings

NOTICE OF PROPOSED RULE

DAR File No.: 32684
Filed: 05/19/2009, 04:53
Received by: NL

RULE ANALYSIS

Purpose of the rule or reason for the change:

The purpose of this amendment is to update notification procedures for Committee meetings to utilize the public meeting notice website.

Summary of the rule or change:

Change the procedure from send a notice of the meeting to a newspaper to post a notice on the public meeting notice website.

State statutory or constitutional authorization for this rule:

Section 63G-2-403

Anticipated cost or savings to:

the state budget:

None--Announcing the scheduling of meetings of the State Records Committee through the public meeting notice website will not change the cost of making public notifications.

local governments:

None--Local governments can access the public meeting notice website for no cost.

small businesses and persons other than businesses:

None--This method of notification through the public meeting notice website will not affect small business costs but should be a convenient way of accessing information about public meetings.

Compliance costs for affected persons:

None--This method of notification of meetings will not affect costs to individuals. It is available to anyone who has access to the internet.

Comments by the department head on the fiscal impact the rule may have on businesses:

There is no cost to the state, local government, or to small business. Kimberly K. Hood, Executive Director

The full text of this rule may be inspected, during regular business hours, at the Division of Administrative Rules, or at:

Administrative Services
Records Committee
ARCHIVES BUILDING
346 S RIO GRANDE
SALT LAKE CITY UT 84101-1106

Direct questions regarding this rule to:

Susan Mumford at the above address, by phone at 801-531-3861, by FAX at 801-531-3867, or by Internet E-mail at [email protected]

Interested persons may present their views on this rule by submitting written comments to the address above no later than 5:00 p.m. on:

07/15/2009

This rule may become effective on:

07/22/2009

Authorized by:

Patricia Smith-Mansfield, Director

R35. Administrative Services, Records Committee.

R35-1. State Records Committee Appeal Hearing Procedures.

R35-1-1. Scheduling Committee Meetings.

(1) The Executive Secretary shall respond in writing to the notice of appeal within five business days.

(2) Two weeks prior to the Committee meeting or appeal hearing the Executive Secretary shall post[send] a notice of the meeting on the Public Meeting Notice Web site.[to at least one newspaper of general circulation within the geographic jurisdiction.]

(3) One week prior to the Committee meeting or appeal hearing the Executive Secretary shall post a notice of the meeting indicating the agenda, date, time and place of the meeting at the building where the meeting is to be held and at the Utah State Archives.

 

KEY: government documents, state records committee, records appeal hearings

Date of Enactment or Last Substantive Amendment: [August 9, 2006]2009

Notice of Continuation: July 2, 2004

Authorizing, and Implemented or Interpreted Law: 63G[G]-2-502(2)(a)