Capitol Preservation Board (State), Administration

Rule R131-15

State Construction Contracts and Drug and Alcohol Testing

Notice of 120-Day (Emergency) Rule

DAR File No.: 33846
Filed: 07/19/2010 06:25:14 PM

RULE ANALYSIS

Purpose of the rule or reason for the change:

The purpose of the Rule is to comply with S.B. 13 of the 2010 Utah Legislative Session which enacts Section 63G-6-604. Said statute requires that a state construction contract impose requirements related to drug and alcohol testing; addresses penalties for non-compliance; clarifies that monitoring activities are not required of the state; provides that the state is not liable in actions related to drug and alcohol testing; provides exemptions; and addresses the scope of the provision. (DAR NOTE: S.B. 13 (2010) is found at Chapter 18, Laws of Utah 2010, and was effective 07/01/2010.)

Summary of the rule or change:

S.B. 13 of the 2010 Utah State Legislative Session enacted Section 63G-6-604 and modified the Utah Procurement Code to address requirements for drug and alcohol testing for state construction contracts. This rule is being implemented to comply with S.B. 13 and requires that a state construction contract impose requirements related to drug and alcohol testing; addresses penalties; clarifies that monitoring activities are not required of the state; provides that the state is not liable in actions related to drug and alcohol testing; provides exemptions and addresses the scope of the provision.

Emergency rule reason and justification:

Regular rulemaking procedures would place the agency in violation of federal or state law.

Justification: S.B. 13 of the 2010 Utah State Legislative Session enacted Section 63G-6-604 and modified the Utah Procurement Code to address requirements for drug and alcohol testing for state construction contracts. The statute went into effect on 07/01/2010. This emergency rule is being filed to comply with S.B. 13 and the statute, 63G-6-604, because the Capitol Preservation Board will not be meeting to make a motion to approve Rule R131-15 before the statute goes into effect.

State statutory or constitutional authorization for this rule:

• Section 63G-6-604

Anticipated cost or savings to:

the state budget:

The statute itself created the fiscal impacts. The rule does not add additional burdens than already provided by the statute. The rule will not impact the costs.

local governments:

The statute itself created the fiscal impacts. No costs or savings are anticipated for local governments with this new rule. No new requirements were created with this new rule that impact local governments.

small businesses:

The statute itself created any fiscal impacts to small businesses. The implementation of Rule R131-15 does not add any additional burdens other than those already provided by the statute.

persons other than small businesses, businesses, or local governmental entities:

The statute itself created any fiscal impacts to persons other than small businesses, businesses, or local government entities. The implementation of Rule R131-15 does not add any additional burdens other than those already provided by the statute.

Compliance costs for affected persons:

The statute itself created any compliance costs, if any, for affected persons. Implementation of Rule R131-15 does not create any compliance costs other than those that were created by the statute.

Comments by the department head on the fiscal impact the rule may have on businesses:

The purpose of implementing Rule R131-15 is to be in compliance with S.B. 13, 2010 Legislative Session, and state statute. The statute created the fiscal impacts and implementation of this rule does not add additional burdens than already provided by the statute. The rule will not impact the costs. It is necessary to file a Notice of 120-Day (Emergency) Rule in order to comply with the statute. This emergency rule is being filed to comply with S.B. 13 and the statute, 63G-6-604, because the Capitol Preservation Board will not be meeting to make a motion to approve Rule R131-15 before the statute goes into effect.

Allyson Gamble, Executive Director

The full text of this rule may be inspected, during regular business hours, at the Division of Administrative Rules, or at:

Capitol Preservation Board (State)
Administration
420 N STATE ST
SALT LAKE CITY, UT 84114-2110

Direct questions regarding this rule to:

• Alan Bachman at the above address, by phone at 801-538-3105, by FAX at 801-538-3313, or by Internet E-mail at [email protected]
• La Priel Dye at the above address, by phone at 801-538-3240, by FAX at 801-538-3313, or by Internet E-mail at [email protected]
• Allyson Gamble at the above address, by phone at 801-537-9156, by FAX at 801-538-3221, or by Internet E-mail at [email protected]

This rule is effective on:

07/19/2010

Authorized by:

Allyson Gamble, Executive Director

R131. Capitol Preservation Board (State), Administration.

R131-15. State Construction Contracts and Drug and Alcohol Testing.

R131-15-1. Purpose.

The purpose of this rule is to comply with the provisions of Section 63G-6-604.

 

R131-15-2. Authority.

This rule is authorized under Subsection 63C-9-301(3)(a) as well as Section 63G-6-604(4).

 

R131-15-3. Definitions.

(1) The following definitions of Section 63G-6-604 shall apply to any term used in this Rule R131-15:

(a) "Contractor" means a person who is or may be awarded a state construction contract.

(b) "Covered individual" means an individual who:

(i) on behalf of a contractor or subcontractor provides services directly related to design or construction under a state construction contract; and

(ii) is in a safety sensitive position, including a design position that has responsibilities that directly affect the safety of an improvement to real property that is the subject of a state construction contract.

(c) "Drug and alcohol testing policy" means a policy under which a contractor or subcontractor tests a covered individual to establish, maintain, or enforce the prohibition of:

(i) the manufacture, distribution, dispensing, possession, or use of drugs or alcohol, except the medically prescribed possession and use of a drug; or

(ii) the impairment of judgment or physical abilities due to the use of drugs or alcohol.

(d) "Random testing" means that a covered individual is subject to periodic testing for drugs and alcohol:

(i) in accordance with a drug and alcohol testing policy; and

(ii) on the basis of a random selection process.

(e) For purposes of Subsection R131-15-4(5), "state" includes any of the following of the state:

(i) a department;

(ii) a division;

(iii) an agency;

(iv) a board including the Capitol Preservation Board;

(v) a commission;

(vi) a council;

(vii) a committee; and

(viii) an institution, including a state institution of higher education, as defined under Section 53B-3-102.

(f) "State construction contract" means a contract for design or construction entered into by the Capitol Preservation Board.

(g)(i) "Subcontractor" means a person under contract with a contractor or another subcontractor to provide services or labor for design or construction.

(ii) "Subcontractor" includes a trade contractor or specialty contractor.

(iii) "Subcontractor" does not include a supplier who provides only materials, equipment, or supplies to a contractor or subcontractor.

(2) In addition:

(a) "Board" means the Capitol Preservation Board established pursuant to Section 63C-9-201.

(b) "Executive Director" means the Executive Director of the Capitol Preservation Board.

(c) "State" as used throughout Rule R131-15 means the State of Utah except that it also includes those entities described in Subsection R131-15-3(1)(e) as the term "state" is used in Subsection R131-15-7(5).

 

R131-15-4. Applicability.

(1) Except as provided in Section R131-15-5, on and after July 1, 2010, the Board may not enter into a state construction contract (includes a contract for design or construction) unless the state construction contract requires the following:

(a) A contractor shall demonstrate to the Capitol Preservation Board that the contractor:

(i) has and will maintain a drug and alcohol testing policy during the period of the state construction contract that applies to the covered individuals hired by the contractor;

(ii) posts in one or more conspicuous places notice to covered individuals hired by the contractor that the contractor has the drug and alcohol testing policy described in Subsection R131-15-4(1)(a)(i); and

(iii) subjects the covered individuals to random testing under the drug and alcohol testing policy described in Subsection R131-15-4(1)(a)(i) if at any time during the period of the state construction contract there are ten or more individuals who are covered individuals hired by the contractor.

(b) A contractor shall demonstrate to the Board, which shall be demonstrated by a provision in the contract where the contractor acknowledges this Rule R131-15 and agrees to comply with all aspects of this Rule R131-15, that the contractor requires that as a condition of contracting with the contractor, a subcontractor, which includes consultants under contract with the designer:

(i) has and will maintain a drug and alcohol testing policy during the period of the state construction contract that applies to the covered individuals hired by the subcontractor;

(ii) posts in one or more conspicuous places notice to covered individuals hired by the subcontractor that the subcontractor has the drug and alcohol testing policy described in Subsection R131-15-4(1)(b)(i); and

(iii) subjects the covered individuals hired by the subcontractor to random testing under the drug and alcohol testing policy described in Subsection R131-15-4(1)(b)(i) if at any time during the period of the state construction contract there are ten or more individuals who are covered individuals hired by the subcontractor.

(2)(a) Except as otherwise provided in this Subsection R131-15-4(2), if a contractor or subcontractor fails to comply with Subsection R131-15-4(1), the contractor or subcontractor may be suspended or debarred in accordance with this Rule R131-15.

(b) On and after July 1, 2010, the Board shall include in a state construction contract a reference to this Rule R131-15.

(c)(i) A contractor is not subject to penalties for the failure of a subcontractor to comply with Subsection R131-15-4(1).

(ii) A subcontractor is not subject to penalties for the failure of a contractor to comply with Subsection R131-15-4(1).

(3)(a) The requirements and procedures a contractor shall follow to comply with Subsection R131-15-4(1) is that the contractor, by executing the construction contract with the Board, is deemed to certify to the Board that the contractor, and all subcontractors under the contractor that are subject to Subsection R131-15-4(1), shall comply with all provisions of this Rule R131-15 as well as Section 63G-6-604; and that the contractor shall on a semi-annual basis throughout the term of the contract, report to the Executive Director in writing information that indicates compliance with the provisions of Rule R131-15 and Section 63G-6-604.

(b) A contractor or subcontractor may be suspended or debarred in accordance with the applicable Utah statutes and rules, if the contractor or subcontractor violates a provision of Section 63G-6-604. The contractor or subcontractor shall be provided reasonable notice and opportunity to cure a violation of Section 63G-6-604 before suspension or debarment of the contractor or subcontractor in light of the circumstances of the state construction contract or the violation. The greater the risk to person(s) or property as a result of noncompliance, the shorter this notice and opportunity to cure shall be, including the possibility that the notice may provide for immediate compliance if necessary to protect person(s) or property.

(4) The failure of a contractor or subcontractor to meet the requirements of Subsection R131-15(4)(1):

(a) may not be the basis for a protest or other action from a prospective bidder, offeror, or contractor under Part 8, Legal and Contractual Remedies or the similar rules of the Board; and

(b) may not be used by the Board, a prospective bidder, an offeror, a contractor, or a subcontractor as a basis for an action that would suspend, disrupt, or terminate the design or construction under a state construction contract.

(5)(a) After the Board enters into a state construction contract in compliance with Section 63G-6-604, the state is not required to audit, monitor, or take any other action to ensure compliance with Section 63G-6-604.

(b) The state is not liable in any action related to Section 63G-6-604 and this Rule R131-15, including not being liable in relation to:

(i) a contractor or subcontractor having or not having a drug and alcohol testing policy;

(ii) failure to test for a drug or alcohol under a contractor's or subcontractor's drug and alcohol testing policy;

(iii) the requirements of a contractor's or subcontractor's drug and alcohol testing policy;

(iv) a contractor's or subcontractor's implementation of a drug and alcohol testing policy, including procedures for:

(A) collection of a sample;

(B) testing of a sample;

(C) evaluation of a test; or

(D) disciplinary or rehabilitative action on the basis of a test result;

(v) an individual being under the influence of drugs or alcohol; or

(vi) an individual under the influence of drugs or alcohol harming another person or causing property damage.

 

R131-15-5. Non-applicability.

(1) This Rule R131-15 and Section 63G-6-604 does not apply if the Board determines that the application of this Rule R131-15 or Section 63G-6-604 would severely disrupt the operation of a state agency to the detriment of the state agency or the general public, including:

(a) jeopardizing the receipt of federal funds;

(b) the state construction contract being a sole source contract; or

(c) the state construction contract being an emergency procurement.

 

R131-15-6. Not Limit Other Lawful Policies.

(1) If a contractor or subcontractor meets the requirements of Section 63-6-604 and this Rule R131-15, this Rule R131-15 may not be construed to restrict the contractor's or subcontractor's ability to impose or implement an otherwise lawful provision as part of a drug and alcohol testing policy.

 

KEY: drug and alcohol testing, contractors, contracts

Notice of Enactment of Last Substantive Amendment: July 19, 2010

Authorizing and Implemented or Interpreted Law: 63G-6