Human Resource Management, Administration

Rule R477-13

Volunteer Programs

Notice of Proposed Rule

(Amendment)

DAR File No.: 34750
Filed: 04/28/2011 04:55:52 PM

RULE ANALYSIS

Purpose of the rule or reason for the change:

Unnecessary language is removed from Section R477-13-1 in order to make the program more workable and efficient. Section R477-13-2 is removed and the content is placed more appropriately in Rule R477-4 with recruitment practices. (DAR NOTE: The proposed amendment to Rule R477-4 is under DAR No. 34743 in this issue, May 15, 2011, of the Bulletin.)

Summary of the rule or change:

Section R477-13-1 is reduced to only include provisions specified in code. Section R477-13-2 is removed.

State statutory or constitutional authorization for this rule:

• Section 67-19-6
• Section 67-20-8

Anticipated cost or savings to:

the state budget:

These changes are administrative and do not directly impact state budgets.

local governments:

This rule only affects the executive branch of state government and will have no impact on local government.

small businesses:

This rule only affects the executive branch of state government and will have no impact on small businesses.

persons other than small businesses, businesses, or local governmental entities:

This rule only affects the executive branch of state government and will have no impact on other persons. This rule does not directly impact cost or savings to state employees.

Compliance costs for affected persons:

This rule only affects agencies of the executive branch of state government.

Comments by the department head on the fiscal impact the rule may have on businesses:

Rules published by the Department of Human Resource Management (DHRM) have no direct effect on businesses or any entity outside state government. DHRM has authority to write rules only to the extent allowed by the Utah Personnel Management Act, Title 67, Chapter 19. This act limits the provisions of career service and these rules to employees of the executive branch of state government. The only possible impact may be a very slight, indirect effect if an agency passes costs or savings on to business through fees. However, it is anticipated that the minimal costs associated with these changes will be absorbed by agency budgets and will have no effect on business.

Jeff Herring, Executive Director

The full text of this rule may be inspected, during regular business hours, at the Division of Administrative Rules, or at:

Human Resource Management
Administration
450 N MAIN ST
SALT LAKE CITY, UT 84114-1201

Direct questions regarding this rule to:

• J.J. Acker at the above address, by phone at 801-537-9096, by FAX at 801-538-3081, or by Internet E-mail at [email protected]

Interested persons may present their views on this rule by submitting written comments to the address above no later than 5:00 p.m. on:

06/14/2011

Interested persons may attend a public hearing regarding this rule:

• 05/24/2011 09:00 AM, Senate Building (East), 420 N State Street (Capitol Hill), Beehive Room, Salt Lake City, UT

This rule may become effective on:

06/21/2011

Authorized by:

Jeff Herring, Executive Director

R477. Human Resource Management, Administration.

R477-13. Volunteer Programs.

R477-13-1. Volunteer Programs.

(1) Agency management may establish a volunteer program.

(a) A volunteer program shall include:

(i) documented agreement of the type of work and duration for which the volunteer services will be provided;

(ii) orientation to the conditions of state service and the volunteer's specific assignments;

(iii) adequate supervision of the volunteer; and

(iv) documented hours worked by a volunteer.

(2) Agency management shall approve all work programs for volunteers before volunteers serve the state or any agency or subdivisions of the state.

(3) A volunteer is considered a government employee for purposes of workers ' compensation, operation of motor vehicles or equipment, and liability protection and indemnification.

[ (1) Agency management may establish a program for people to volunteer their services to the agency consistent with the following rules. The Executive Director, DHRM, may authorize exceptions to this rule consistent with Subsection R477-2-2(1).

(2) When implementing a volunteer program, agency management shall:

(a) orient the volunteer to the conditions of state service and their specific job assignments;

(b) provide adequate supervision of the volunteer staff;

(c) designate the type of work for which volunteer services may be allowed to supplement paid staff;

(d) document the approval of, numbers of, and hours worked by its volunteers, based on standards established DHRM;

(e) collect data on the number of volunteers and the number of volunteer hours; and

(f) evaluate and assign volunteers in accordance with standards set by DHRM.

] (4) The Executive Director, DHRM, may authorize exceptions to this rule consistent with Subsection R477-2-2(1).

 

[ R477-13-2. Volunteer Experience Credit.

(1) Agency management shall apply approved and documented related volunteer experience to satisfy the job requirements for career service positions.

(a) Volunteer experience may not be substituted for required licensure, POST certification, or other criteria for which there is no substitution in the job requirements in the job description.

(b) Court ordered community service experience will not be considered volunteer work for purposes of meeting job requirements.

(2) Participants in state or other volunteer programs shall receive credit for volunteer experience for the purposes of career service employment when:

(a) The volunteer experience is related to the identified duties and responsibilities of the designated career service position as determined by agency management.

(b) The volunteer experience is documented in accordance with standards established by DHRM.

(3) Credit for documented and job related volunteer experience shall be given in the same manner as similar paid employment.

]

KEY: personnel management, administrative rules, rules and procedures, [definitions]volunteers

Date of Enactment or Last Substantive Amendment: [July 5, 2000]2011

Notice of Continuation: June 9, 2007

Authorizing, and Implemented or Interpreted Law: 67-19-6; 67-20-8