Appendix C. Preferred Terms

DO NOT SAY: SAY:
"above" state the specific code section
"absolutely null and void" "void"
"accorded" "given"
"admit of" "allow"
"aforementioned" state the specific code section
"aforesaid" state the specific code section
"afforded" "given"
"alright" "all right"
"all" "each" or "any"
"all of the" "all the"
"already" state the specific code section
"an adequate number of" "enough"
"an excessive number of" "too many"
"any and all" "any"
"and/or" either word as appropriate or add the phrase "or both"
"approximately" "about"
"a sufficient number of " "enough"
"at the time" "when"
"attempt" (verb) "try"
"authorize and direct" either word as appropriate
"be and the same hereby is" "is"
"before mentioned" state the specific code section
"below" state the specific code section
"by and under" either word as appropriate
"by and unless" either word as appropriate
"by and with" either word as appropriate
"by means of" "by"
"category" "kind," "class," or "group"
"cause it to be done" "have it done"
"cease" "stop"
"commence" "begin" or "start"
"complete" (verb) "finish"
"conceal" "hide"
"consequence" "result"
"constitute and appoint" "appoint"
"deem" "consider"
"deemed to be" do not use unless a fiction is intended
"does not operate to" "does not"
"donate" "give"
"duly" do not use
"during such time as" "while"
"during the course of" "during"
"each and all" "each"
"each and every" "each"
"effectuate" "carry out"
"employ" (meaning "use") "use"
"endeavor" (verb) "try"
"enter into a contract with" "contract with"
"every" "each" or "any"
"evidence, documentary or otherwise" "evidence"
"evidence" "show"
"examine witnesses and takes testimony" "take testimony"
"expend" "spend"
"expiration" "end"
"fail, refuse, or neglect" "fail"
"final and conclusive" "final"
"following" state the specific code section
"for the duration of" "during"
"for the purpose of" "to"
"for the reason that" "because"
"forthwith" "immediately"
"frequent" "often"
"from and after" "after"
"full and complete" "complete"
"full force and effect" "effect"
"give consideration to" "consider"
"give recognition to" "recognize"
"have knowledge of" "know"
"have need of" "need"
"have the effect of" do not use unless a fiction is intended
"he or she" or "he/she" "he"
"hereby" do not use
"hereafter" "after [some provision] takes effect"
"heretofore" "before [some provision] takes effect"
"herein" state the specific code section
"hereinafter" state the specific code section
"hereinbefore" state the specific code section
"his or her" or "his/her" "his"
"in case" "if"
"in cases in which" "when"
"in order to" "to"
"indicate" "show" or "state"
"inquire" "ask"
"institute" (verb) "begin" or "start"
"interrogate" "question"
"in the case of" "when"
"in the event that" "if"
"in the interests of" "for"
"is able to" "can"
"is applicable" "applies"
"is authorized to" "may"
"is binding upon" "binds"
"is defined and shall be construed to mean" "means"
"is dependent on" "depends"
"is directed to" "shall"
"is empowered to" "may"
"is entitled to" "may"
"is hereby authorized and it shall be his duty to" "shall"
"is in attendance at" "attend"
"is required to" "shall"
"is unable to" "cannot"
"it is directed" "shall"
"it is his duty to" "shall"
"it is lawful to" "may"
"it is the duty" "shall"
"it shall be lawful" "may"
"law passed" "law enacted"
"made and entered into" "made"
"make application" "apply"
"make an appointment of" "appoint"
"make payment" "pay"
"make provision for" "provide"
"matter transmitted through the mail" "mail"
"may be treated as" do not use unless a fiction is intended
"means and includes" either word as appropriate
"member of a partnership" "partner"
"minimum" "least"
"modify" "change"
"necessitate" "require"
"negotiate" (as in "negotiate a contract") "make"
"none whatsoever" "none"
"not later than" "before"
"now" state a specific date
"null and void" "void"
"obtain" "get"
"occasion" (verb) "cause"
"of a technical nature" "technical"
"on and after July 1" "after June 30"
"on his own application" "at his request"
"on the part of" "by"
"order and direct" either word as appropriate
"or, in the alternative" "or"
"over and above" "exceed"
"per annum" "each year"
"per centum" "percent"
"per day" "a day"
"per foot" "a foot"
"period of time" "period"
"person or persons" "person"
"possess" "have"
"preceding" state the specific code section
"presently in progress" "in progress"
"preserve" "keep"
"prior" "earlier"
"prior to" "before"
"prosecute its business" "carry on its business"
"provided, that" "except that"
"provided, however, that" "except that"
"provisions of section" "section"
"purchase" (verb) "buy"
"remainder" "rest"
"render" (meaning "give") "give"
"render" (meaning "cause to be") "make"
"require" (meaning "need") "need"
"retain" "keep"
"rules and regulations" use "rules" to refer to Utah administrative rules; use "regulations" to refer to federal regulations
"said" use the appropriate article; e.g., "the", "that", "these"
"same" use the appropriate article; e.g., "the", "that", "these"
"shall be considered to be" do not use unless a fiction is intended
"shall be construed to mean" do not use unless a fiction is intended
"shall have the power to" "may"
"sole and exclusive" "exclusive"
"some" state a specific number or amount
"specified" (meaning "listed") "named"
"subsequent to" "after"
"such" do not use
"suffer" (meaning "allowed") "allow"
"terminate" "end"
"the place of his abode" "his abode"
"thereof" "of"
"therewith" "with"
"to the effect that" "that"
"to or until" "until"
"to wit" do not use
"transmit" "send"
"under the provisions" "under"
"unless and until" either word as appropriate
"until such time as" "until"
"utilize" (meaning "use") "use"
"whatsoever" do not use
"whensoever" do not use
"wheresoever" do not use
"whosoever" do not use
"whenever" "when"
"with the object of" "to"
"with reference to" "for"