Executive Document

Governor's Executive Order Creating the Utah Commission on National and Community Service.

Issued: January 7, 1994


WHEREAS, the increasing realization of the importance of volunteerism and civic participation, the growing recognition of community service as a means of community and state problem-solving, and the revival of national service as an avenue for addressing many of the country's unmet social, environmental, educational, and public safety needs have revealed new options for enhancing the quality of life for Utahns; and

WHEREAS, promoting the capability of Utah's people, communities, and enterprises to work collaboratively is vital to the long-term prosperity of this state; and

WHEREAS, building and encouraging community service as an integral part of the formula to our growth as a state and as a nation requires cooperative efforts by the public sector, the private sector, the nonprofit sector, and partnerships among these sectors; and

WHEREAS, a State commission is necessary to advise and assist in the development of a comprehensive, statewide service plan for promoting volunteer involvement and citizen participation in Utah;

NOW, THEREFORE, by the authority vested in me as Governor by the Constitution and laws of Utah, IT IS ORDERED:

Section 1. Creation -- Members.

There is hereby created the Utah Commission on National and Community Service. The Governor shall appoint the members of the commission with the consent of the Senate, and consist of no more than 25 voting members. The Governor shall appoint eight of the initial members for a term of one year, eight for a term of two years, and nine for a term of three years. Following expiration of these initial terms, all appointments shall be for three-year terms. Vacancies shall be appointed by the Governor for the remainder of the unexpired term. Members may not serve more than two consecutive terms.

Section 2. Qualifications of members.

1. Not more than 13 of the Commission may be from the same political party.

2. Not more than six of the Commission members may be employees of state government, although additional state agency representatives may sit on the Commission as nonvoting ex officio members.

3. The Governor shall strive for balance on the Commission according to race, ethnicity, age, gender, disability, and characteristics.

The Governor shall appoint the following to the Commission:

(a) An individual with expertise in the educational, training, and developmental needs of youth, particularly disadvantaged youth.

(b) An individual with experience in promoting the involvement of older adults in service and volunteerism.

(c) A representative of community-based agencies or community-based organizations within the State.

(d) The Superintendent of , or his designee.

(e) A representative of local governments in the State.

(f) A representative of local labor organizations in the State.

(g) A representative of business.

(h) An individual between the ages of 16 and 25 who is a participant or supervisor in a volunteer or service program.

(i) A representative of the Corporation for National and Community Service, as a non-voting, ex-officio member.

4. The Governor may appoint the following to the Commission:

(a) Members selected from among local educators.

(b) Members selected from among experts in the delivery of human, educational, environmental, or public safety services to communities and individuals.

(c) Representatives of Native American Tribes.

(d) Members selected from among out-of-school youth or other at-risk youth.

(e) Representatives of entities that receive assistance under the Domestic Volunteer Service Act of 1973.

Section 3. Officers.

(1) The officers of the Commission shall be Chair, Vice-Chair, Secretary, and Treasurer. All officers shall be elected by the voting Commission members from among the members of the Commission and shall serve for a term of one year. Vacancies in any offices shall be filled with an election by the Commission for the remainder of the unexpired term.

(2) The chair shall preside at all meetings of the Commission, appoint all subcommittee chairs, assist all chairs in the planning of subcommittee activities, supervise all chairs as to the management of subcommittee plans, authorize and execute the wishes of the Commission and serve as an ex-officio member of all committees.

(3) The Vice-Chair shall assist the Chair, and, in the absence of the Chair, perform those duties, accept special assignments from the Chair, and perform other Duties as delegated by the Commission.

(4) The Secretary shall keep an updated list of names, addresses, and telephone numbers of all Commission and subcommittee members, and keep a record of attendance at meetings.

(5) The Treasurer shall oversee the preparation of all funding applications, and report on finances to the Commission at each meeting.

Section 4. Subcommittees.

(1) The Commission shall create subcommittees to advise and assist the Commission in carrying out its duties and responsibilities, including strategic planning.

(2) Three subcommittees shall include Youth Voice, Volunteer Recognition, Evaluations, Community Collaboration, and Resource Development.

(3) Subcommittee chairs shall be appointed by the Commission Chair from among Commission members, but the subcommittees' members need not be limited to Commission members. The Commission Chair, in consultation with the subcommittee chairs, shall name the committees' members.

(a) The subcommittee on Youth Voice shall have at least five members between the ages of 16 and 25. It shall develop and recommend policies and programs to the Commission and bring the perspective of young people to all Commission discussions and decisions.

(b) The Subcommittee on Volunteer Recognition shall have at least five members. It shall assist with the implementation of Governor's awards relating to exemplary volunteer service in the State, work with individual communities to develop local recognition programs, and explore additional opportunities to recognize individuals and organizations addressing community needs through volunteer service.

(c) The Subcommittee on Evaluation shall have at least five members. It shall evaluate each program funded by the Corporation for National and Community Service and by state organizations that support the purpose of the Commission to assure their on-going quality.

(d) The Subcommittee on Community Collaboration shall have at least five members. It shall promote communication and information sharing between state and local private and public initiatives to meet community needs.

(e) The Subcommittee on Resource Development shall have at least five members. It shall develop and implement strategies to secure local, state, and federal resources to reinforce, expand, and initiate quality community programs across the state.

Section 5. Meetings.

The Commission shall meet at least quarterly. Any Commission member who fails to attend at least 75 percent of called meetings in any calendar year shall be automatically removed from the Commission. A quorum is a simple majority of the voting members.

Section 6. Commission Duties.

(1) The Commission shall, in the performance of its tasks and functions:

(a) Ensure that its funding decisions meet all federal and state statutory requirements.

(b) Recommend innovative, creative, statewide service programs to increase volunteer participation in all age groups and community-based problem-solving among diverse participants.

(c) Develop and implement a centralized, organized system of obtaining information and technical support concerning volunteerism and community service recruitment, projects, training methods, materials, and activities throughout the State and share such information and support upon request.

(d) Promote strong interagency collaboration as an avenue for maximizing resources and provide that model on the State level.

(e) Provide public recognition and support of individual volunteer efforts and successful or promising private sector initiatives and public/private partnerships that address community needs.

(f) Stimulate increased community awareness of the impact of volunteer services in the State.

(g) Utilize local, state, and federal resources to reinforce, expand, and initiate quality service programs.

(h) Assist in the planning and implementation of volunteer programs.

(i) Serve as the state's liaison and voice to appropriate national and state organizations that support its mission.

(j) Develop a three-year comprehensive service state and community service plan and establish State priorities.

(k) Preselect programs and prepare applications to the corporations pursuant to Subtitle C of the Act.

(l) Prepare service learning applications.

(m) Administer the grants program and oversee and monitor the performance and progress of funded programs.

(n) Implement comprehensive, nonduplicative evaluations and monitoring systems.

(o) Provide technical assistance to local nonprofit organizations and other entities.

(p) Assist in the development of progress established in Subtitle C of the Act.

(q) Develop mechanisms for recruitment and placement of people interested in participating in national service programs.

(r) Assist in the provision of health care and child care benefits to participants under subtitle C of the Act.

(s) Make priority program recommendations to the Corporation.

(t) Coordinate its activities with the activities of other state agencies that administer federal block grants.

(u) Coordinate its activities with the activities of other volunteer service programs.

Section 8. Administration and Expenses.

The Division of Community Development shall provide necessary administrative and staff support services to the commission. The Commission shall report to the office of the Lieutenant Governor.

This Order is effective immediately and has retrospective operation to January 1, 1994.

Done in Salt Lake City, Utah, this the 7th day of January, 1994.

IN WITNESS WHEREOF, I have here unto set my hand and cause to be affixed the Great Seal of the State of Utah. Done at the State Capitol in Salt Lake City, Utah, this 7th day of January, 1994.

(State Seal)

Michael O. Leavitt


Olene S. Walker
Lieutenant Governor


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