Capitol Preservation Board (State), Administration

Section R131-2-11

Fees and Charges During Legislative Session

Notice of Proposed Rule

(Amendment)

DAR File No.: 33151
Filed: 11/16/2009 04:06:20 PM

RULE ANALYSIS

Purpose of the rule or reason for the change:

The purpose of this rule is to define conditions for public access and use of the Capitol Hill Complex and to establish procedures for receiving and deciding complaints regarding the access or use of the Capitol Hill Complex. The reason for the change to this rule is to reduce fees and charges for specific rooms and spaces during the regular Utah Legislative Session.

Summary of the rule or change:

This change implements reduced fees and charges for specific rooms and spaces of the Capitol Hill Complex during the regular Utah Legislative Session.

State statutory or constitutional authorization for this rule:

• Section 63C-9-101

Anticipated cost or savings to:

the state budget:

This amendment will be an anticipated cost to the state as the state will receive less revenue because the renters will pay less to rent rooms and spaces of the Capitol Hill Complex during the regular legislative session.

local governments:

It is not anticipated that this amendment to reduce rates to rent rooms and spaces of the Capitol Hill Complex during the regular legislative session will have any anticipated cost or savings that will affect local government.

small businesses:

This amendment to reduce rates to rent rooms and spaces of the Capitol Hill Complex during the regular legislative session could result in anticipated savings to small businesses as they will pay less to rent rooms.

persons other than small businesses, businesses, or local governmental entities:

This amendment to reduce rates to rent rooms and spaces of the Capitol Hill Complex during the regular legislative session is an anticipated savings to general public as costs are being lowered for rooms. Renters will pay less during the regular legislative session.

Compliance costs for affected persons:

This amendment will lower costs for room rental for rooms and spaces of the Capitol Hill Complex during the regular legislative session. This will result in a savings for renters as they will be paying less and the state will receive less revenue for room rentals during the regular legislative session.

Comments by the department head on the fiscal impact the rule may have on businesses:

This change in the proposed rule will result in lower costs for room renters who will pay less to rent rooms and spaces in the Capitol Hill Complex but it promotes public access during the regular legislative session.

David Hart, AIA, Executive Director

The full text of this rule may be inspected, during regular business hours, at the Division of Administrative Rules, or at:

Capitol Preservation Board (State)
Administration
420 N STATE ST
SALT LAKE CITY, UT 84114-2110

Direct questions regarding this rule to:

• Sarah Whitney at the above address, by phone at 801-538-3074, by FAX at 801-538-3221, or by Internet E-mail at swhitney@utah.gov
• David Hart at the above address, by phone at 801-538-3074, by FAX at 801-538-3221, or by Internet E-mail at dhart@utah.gov
• Alan Bachman at the above address, by phone at 801-538-3105, by FAX at 801-538-3313, or by Internet E-mail at abachman@utah.gov
• La Priel Dye at the above address, by phone at 801-538-3240, by FAX at 801-538-3313, or by Internet E-mail at ldye@utah.gov

Interested persons may present their views on this rule by submitting written comments to the address above no later than 5:00 p.m. on:

12/31/2009

This rule may become effective on:

01/07/2010

Authorized by:

David Hart, AIA, Executive Director

R131. Capitol Preservation Board (State), Administration.

R131-2. Capitol Hill Complex Facility Use.

R131-2-11. Fees and Charges During Legislative Session.

During the regular Utah Legislative Session, from the hours of 7:00 a.m. to 5:30 p.m., Monday through Friday, the facility use fees for specific rooms and spaces shall be reduced as follows:

(1) Facilities on Capitol Hill are available on a first come first serve basis as defined in this Rule R131-2, subject to preemption for State Sponsored Activities and any need to reserve or close off spaces for security reasons as advised by the Department of Public Safety.

(a) Subject to all the other provisions of this Rule R131-2-11, the following rooms may be reserved with no room rental being assessed:

(i) Kletting Room located in the Senate Building;

(ii) Olmstead Room located in the Senate Building;

(iii) Spruce Room located in the Senate Building;

(iv) Beehive Room located in the Senate Building;

(v) Seagull Room located in the Senate Building;

(vi) Copper Room located in the Senate Building;

(vii) Rooms B110 and 1112 in the State Office Building;

(viii) Room 130, the Multipurpose/Public Lounge located in the Capitol;

(ix) Room 170 located in the Capitol; and

(x) Room 210 located in the Capitol.

(b) These rooms identified in R131-2-11(2) may be reserved when the Utah Legislature is meeting in regular session in 4 hour blocks/day for a maximum of 8 total hours per week, and not concurrent.

(c) During the hours of 11:00 a.m. through 1:30 p.m., in order to qualify for the free room rental rate for all rooms located in the Senate Building Arsenal Hill Conference Center, the applicant must provide to the Executive Director a copy of the agreement to use the Preferred Caterer for providing food services during the room rental or evidence that the people attending have purchased meals from the Preferred Caterer.

(2) The State Office Building Auditorium may be reserved during the time the Utah Legislature is meeting in regular session in two hour blocks one day a week, but is subject to the same rental fees that would apply at other times of the year and priority shall be provided to those events that are related to the regular session of the Utah Legislature.

(3) The Capitol Rotunda or Hall of Governors facilities may be reserved during the hours the Utah Legislature is meeting in regular session with no fee for the space rental itself being assessed subject to the following:

(a) The reservation shall be for a maximum of two hours which must be in one block of hours; and

(b) Priority shall be given to those events that are related to the regular session of the Utah Legislature.

(4) This Rule R131-2-11 does not prohibit the rental of these rooms for the standard fees when rental is beyond the time restrictions set forth in this Rule R131-2-11.

(a) Notwithstanding any other provision of this Rule R131-2-11, Registration (Application), Janitorial and all other associated set up and security fees that would apply if the rental was not during the Utah Legislature's regular session, shall be assessed.

(b) Those persons or entities reserving or using the facilities shall leave the space as they found it in a clean and orderly manner and comply with all other provisions of the Facility Use Rules, R131-2.

(c) The janitorial fee will only be assessed if,in the opinion of the Executive Director, that the work required to prepare the room for the next user is beyond that what is expected and reasonable. Charges for any such required janitorial services shall be assessed in half hour increments of $50/hour per janitorial worker.

(d) The Registration (Application) fee shall be assessed at the rate of one rental even if the Registration (Application) includes more than one reservation. Multiple reservations on one application form for reservations during the Utah Legislature's regular session are encouraged in order to best coordinate all the reservations.

 

KEY: public buildings, facilities use

Date of Enactment or Last Substantive Amendment: [March 26, 2009]2010

Notice of Continuation: February 16, 2005

Authorizing, and Implemented or Interpreted Law: 63C-9-101 et seq.