File No. 34734
This rule was published in the May 15, 2011, issue (Vol. 2011, No. 10) of the Utah State Bulletin.
Regents (Board Of), Administration
New Century Scholarship
Notice of Proposed Rule
DAR File No.: 34734
Filed: 04/28/2011 01:17:56 PM
Purpose of the rule or reason for the change:
S.B. 132 passed by the 2010 Utah Legislature requires amendments to this rule. Increased demand coupled with limited funding requires flexibility in making awards to eligible applicants. (DAR NOTE: S.B. 132 was effective as of 05/11/2010.)
Summary of the rule or change:
Several new definitions have been added. Clarifications to the renewal process, academic progress, and appeal process are also included.
State statutory or constitutional authorization for this rule:
- Section 53B-8-105
Anticipated cost or savings to:
the state budget:
These changes will not cost the state more but are needed to assure expenditures are within annual budget allocations.
There is no effect to local governments from even the existence of this rule, let alone these amendments. Therefore, there is no cost nor savings to local governments.
There is no effect to small businesses from even the existence of this rule, let alone these amendments. Therefore, there is no cost nor savings to small businesses.
persons other than small businesses, businesses, or local governmental entities:
These amendments have the possible effect of changing the annual amount a scholarship recipient may receive due to legislative budget allocations for this scholarship. Since funding is uncertain a scholarship recipient may receive more or less during a second year of awards which may require a recipient to make corresponding adjustments in the amount of other funds to pay for tuition.
Compliance costs for affected persons:
There are no compliance costs associated with this rule or these amendments. The proposed changes to this rule do not have associated costs for any individual to comply with. In fact, compliance with this rule places no burden of cost on any individual or government entity. This rule outlines the requirements to apply for, receive, and maintain a scholarship for qualifying individuals to attend a public or private institution of higher education in the State of Utah. Therefore there are no costs of compliance for any affect persons.
Comments by the department head on the fiscal impact the rule may have on businesses:
The New Century Scholarship will assist Utah students pursuing a baccalaureate degree which will provide a better educated workforce for local employers.
William A. Sederburg, Commissioner
The full text of this rule may be inspected, during regular business hours, at the Division of Administrative Rules, or at:Regents (Board Of)
60 SOUTH 400 WEST
SALT LAKE CITY, UT 84101-1284
Direct questions regarding this rule to:
- Ronell Crossley at the above address, by phone at 801-321-7291, by FAX at 801-321-7299, or by Internet E-mail at firstname.lastname@example.org
Interested persons may present their views on this rule by submitting written comments to the address above no later than 5:00 p.m. on:
This rule may become effective on:
William Sederburg, Commissioner
R765. Regents (Board of), Administration.
R765-604. New Century Scholarship.
To provide policy and procedures for the
administration of the New Century Scholarship which was established
to encourage [
and reward high school] students [ who complete the requirements for] an [ A]ssociate's degree [ while still] in high school[ , or who complete a rigorous math and science curriculum
approved by the State Board of Regents]
[ A]n Associate of Arts, Associate of Science, or Associate of
Applied Science degree received from, or verified by, a regionally
accredited institution within the Utah System of Higher Education.
If the institution does not offer the above listed degrees,
equivalent academic requirements will suffice under subsection
3.4.2. of this policy.
2]. "Awards"[ :]
New Century Scholarship funds.
3]. "Board"[ :]
[ T]he Utah State Board of Regents.
4]. "Completes the requirements for an [ A]ssociate's degree"[ : M]
eans that a
[ student] completes either of the following:
4].1. all the required courses for an [ A]ssociate's degree from an institution within the Utah
System of Higher Education that offers [ A]ssociate's degrees; and applies for the [ A]ssociate's degree from the institution; or
4].2. all the required courses for an equivalency to the [ A]ssociate's degree from a higher education institution
within the Utah System of Higher Education that offers [ B]accalaureate degrees but does not offer [ A]ssociate's degrees.
5]. "Full-time"[ :]
[ A] minimum of twelve credit hours.
6]. "High school"[ :]
[ A] public
private high school within the boundaries of the State of
Utah. If a private high school, it [ must] be accredited by a regional accrediting body approved
by the Board.
7]. "High school graduation date"[ :]
[ T]he day on which the recipient's class graduates from
high school. For home-schooled students refer to subsection 4.2.1
of this policy.
8]. "Home-schooled"[ :] [ R]efers to a student who has not
received a high school
grade point average.
9]. "Math and science curriculum"[ :]
[ T]he rigorous math and science curriculum developed and
approved by the Board which, if completed, qualifies a high school
student for an award. Curriculum requirements can be found at the
Web site of the Utah System of Higher Education.
0]. "Reasonable progress"[ :]
[ A recipient must complete] at least twelve credit hours during
[ F]all and [ S]pring semester
[ or apply for and receive an approved Deferral or Leave of
Absence from the Board]. If applicable, [ students] attending summer must enroll full-time according
to their institution and or program policy regarding full-time
1]. "Recipient"[ :]
[ A student] who receives an award under the requirements
set forth in this policy.
2]. [ "Scholarship": The New Century
R765-604-4. Recipient Requirements.
4.1. General Academic Requirements: Unless an exception applies, to qualify as a recipient a student shall:
4.1.1. complete the requirements for an [
A]ssociate's degree or the math and science curriculum at
a regionally accredited institution within the Utah System of
126.96.36.199. with at least a 3.0 grade point average
188.8.131.52. by [
student's] high school graduation date; and
4.1.2. complete the high school graduation requirements of a Utah high school with at least a 3.5 cumulative grade point average.
4.2. Utah Home-schooled [
Students]: For Utah home-schooled [ students] the following [ exceptions and] requirement[ s] appl[ y]:
High School Graduation Date for Home-schooled
Students: 184.108.40.206. Completes High School in 2011 and After:
]If a home-schooled [ student] would have completed high school in 2011 or after,
the high school graduation date (under subsection 220.127.116.11.) is June
15 of the year the [ student] would have completed high school[ ;]
18.104.22.168. Completes High School in 2010 and Before: If a
home-schooled student would have completed high school in 2010 or
before, the high school graduation date (under subsection 22.214.171.124)
is September 1 of the year the student would have completed high
] 4.2.2. ACT Composite Score Requirement: A composite ACT score of 26 or higher is required in place of the high school grade point average requirement (under subsection 4.1.2).
4.3. Exception for High School Graduating Class of 2010 and
Before: For students whose high school graduation date is in 2010
or before the following exceptions apply: 4.3.1. Change in Deadline: The deadline to complete the
requirements for an Associate's degree or the math and
science curriculum (under subsection 126.96.36.199.) is changed to
September 1 of the year of the student's graduation date; and
the documentation submission deadline is October 15.
4.3.2. No High School GPA Requirement: Subsection 4.1.2.
shall not apply.
4]. Mandatory Fall Term Enrollment: A recipient shall enroll
full-time at an eligible institution by Fall semester immediately
following the student's high school graduation date or receive
an approved [ D]eferral or [ L]eave of [ A]bsence from the Board under subsection 8.7 of this
5]. Citizenship Requirement: A recipient shall be a citizen
of the United States or a noncitizen who is eligible to receive
federal student aid.
6]. No Criminal Record Requirement: A recipient shall not
have a criminal record, with the exception of a misdemeanor traffic
Scholarship: A recipient shall not receive both an
award and the Regents' Scholarship established in Utah Code
R765-604-5. Application Procedures.
5.1. Application Contact: Qualifying
may] apply for the award through the Board.
5.2. General procedure: An application for an award shall contain the following:
5.2.1. Application Form: the official application will become available on the New Century Web site each November prior to the February 1 deadline; and
5.2.2. College Transcript: an official
college transcript showing college courses, Advanced Placement and
transfer work a
student] has completed to meet the requirements for the [ A]ssociate's degree and verification of the date the
award was earned; and
5.2.3. High School Transcript: an official high school transcript with high school graduation dated posted (if applicable).
5.2.4. ACT Score: a copy of the student's verified ACT score (if applicable).
5.3. Registrar Verification: If a
student] is enrolled at an institution which does not offer
an [ A]ssociate's degree or an institution that will not award
the [ A]ssociate's degree until the academic on-campus
residency requirement has been met, the registrar must verify that
the applicant has completed the equivalent academic requirements
5.4. Application Deadline: Applicants shall meet the following deadlines to qualify for an award:
5.4.1. Application Submission: [
Students] must submit a scholarship application to the [ s]cholarship [ r]eview [ c]ommittee no later than February 1 of the year of their high
school graduation date or the year they would have graduated from
5.4.2. Support Documentation Submission:
All necessary support documentation shall be submitted on or before
August] 1 following the applicant's high school
graduation date. In some cases exceptions may be made as Advanced
Placement and transfer work verification may be delayed at an
institutional level and no fault of the applicant.
5.4.3. Priority Deadline: A priority
deadline may be established each year. [
Students] who meet the priority deadline may be given first
priority of consideration for awards.
5.5. Incomplete Documentation: Applications or other submissions that have missing information or missing documents are considered incomplete, will not be considered, and may result in failure to meet a deadline.
6.1. Value of the Award: [
Unless an exception applies, the maximum total value of the
award is $5000. The award amount up to $5000 is allocated over a
time period described in subsection 7.1. Recipients are not
entitled to the maximum award. The award amount is subject to
Legislative funding and may be reduced.] The total value may change in accordance with
subsection 6.[ 3].
6.2. Exception for High School Graduating Class of 2010 and
Before: For a student who graduates from high school in 2010, or
before, the maximum total value of the award is as
follows: 6.2.1. Public Institutions: If used at an institution
within the Utah System of Higher Education, the amount of the
award, depending on available funding and may be reduced, will be
up to 75% of the total cost of tuition based on the number of
hours the student is enrolled; or
6.2.2. Private Nonprofit Institutions: If used at an
eligible private nonprofit institution the award, depending on
available funding and may be reduced, will be up to 75% of the
tuition costs at the institution, not to exceed 75% of the
average tuition costs at the baccalaureate degree granting
institutions within the Utah System of Higher Education.
6.3. Changes in Award Amount
6.3.1 The Board May Increase Award: The Board may
increase the total value of the award in subsection 6.1. by an
amount not to exceed the average percentage tuition increase
approved by the Board for institutions in the Utah System of
3.]2. The Board May Decrease Award: If the
appropriation from the Utah Legislature for the scholarship is
insufficient to cover the costs associated with the scholarship,
the Board may reduce
under both subsections 6.1. and 6.2].
4]. Eligible Institutions: An award may be used at either
4].1. Public Institution: a four-year institution within the
Utah System of Higher Education that offers baccalaureate programs;
4].2. Private Nonprofit Institution: a private not-for-profit
higher education four-year institution in the state of Utah
accredited by the Northwest Association of Schools and Colleges
that offers baccalaureate programs.
5]. Enrollment at Multiple Institutions: The award may be
used at more than one of the eligible institutions within the same
semester for the academic year 2010-11. [ However, s]tarting in 2011 when the award goes to a flat rate the
award may only be used at the institution from which the student[ s] is earning a baccalaureate degree.
6]. Student Transfer: The award may be transferred to a
different eligible institution upon request of the recipient.
7] Financial Aid and other Scholarships: With the exception
of the Regents' Scholarship (as detailed in subsection 4.[ 7] of this policy) tuition waivers, financial aid, or other
scholarships will not affect a recipient's total award
R765-604-7. Disbursement of Award.
7.1. Disbursement Schedule of Award: The award shall be disbursed semester-by-semester over the shortest of the following time periods:
7.1.1. Four semester of full-time enrollment;
7.1.2. sixty credit hours; or
7.1.3. Until the recipient meets the requirements for a baccalaureate degree.
Tuition] Documentation: The recipient shall submit to the
[ Board] a copy of a class schedule
[ number of hours] enrolled.[
The Board will calculate the amount of the award based on
the published tuition costs at the enrolled institution(s) and the
availability of program funding.]
7.3. Award Payable to Institution: The award will be made payable to the institution. The institution shall pay over to the recipient any excess award funds not required for tuition payments. Award funds should be used for higher education expenses including tuition, fees, books, supplies and equipment required for courses of instruction.
7.4. Dropped Hours [
a]fter Award: If a [ student] drops credit hours after having received the award
which results in enrollment below full-time the scholarship will be
revoked (see 8.1) unless the student needs fewer than twelve hours
for completion of a degree.[
Students will be required to pay back the entire payment
received for that semester.]
7.5. Exception for High School Graduating Class of 2010 and
Before: For a recipient whose high school graduation date is in
2010 or before, the following additional provisions
apply: 7.5.1. Tuition Calculation by the Board: The Board will
calculate the award disbursement amount based on the published
tuition costs at the enrolled institution(s) and the availability
of scholarship funding.
7.5.2. Added Hours after Award: The award will be
increased up to 75% of the tuition costs of any hours added in
the semester after the initial award has been made, depending on
available funding. Recipient shall submit to the Board a copy of
the tuition invoice or class schedule verifying the added hours
before a supplemental award is made.
7.5.3. Dropped Hours After Award: If a student drops
hours which were included in calculating the award amount, either
the subsequent semester award will be reduced accordingly, or the
student shall repay the excess award amount to the Board. If a
recipient fails to complete a minimum of twelve semester hours,
the scholarship will be revoked (see 8.1) unless the student
needs fewer than twelve hours for completion of a degree.
Students will be required to pay back the entire payment received
for that semester.
R765-604-8. Continuing Eligibility.
8.1. Reasonable Progress [
t]oward Degree Completion: [ In order to renew and award, the recipient must maintain
reasonable progress toward degree completion by achieving a 3.0 GPA
each semester and enrolling full-time (12 credit hours) each
semester. If the recipient fails to maintain a 3.0 GPA or fails to
enroll full-time, the award may be revoked.]
8.2. Duty of Student to Report Reasonable
Progress: Each semester, the recipient must submit to [
SBR] a copy of his or her grades [ to verify that he or she is meeting the required] grade point average and [ is completing] [ a] minimum of twelve semester
hours. [ Students] will not be paid for the coming semester until
the requested documentation has been received.
These documents must be submitted by the following dates:
8.2.1. Proof of enrollment for Fall Semester and proof of completion of the previous semester must be submitted by September 30.
8.2.2. Proof of enrollment for Spring Semester and proof of completion of the previous semester must be submitted by February 15.
8.2.3. Proof of enrollment for Summer Semester and proof of completion of the previous semester must be submitted by June 30.
8.2.4. Proof of enrollment if you are attending Brigham Young University during Winter Semester and proof of completion of the previous semester must be submitted by February 15.
8.2.5. Proof of enrollment if you are attending Brigham Young University during Spring Term and proof of completion of the previous semester must be submitted by May 30.
8.2.6. Proof of enrollment if you are attending Brigham Young University during Summer Term and proof of completion of the previous semester or term must be submitted by July 30.
8.3. Probation: If a recipient earns less
than a 3.0 [
GPA] in any single semester, the recipient
must earn a 3.0 [ GPA] or better the following semester to
maintain eligibility for the [ award].
8.4. Final Semester: A recipient will not be required to enroll full-time if the recipient can complete the degree program with fewer credits.
8.5. No Awards [
a]fter Five Years: The Board will not make an award to a
recipient for an academic term that begins more than five years
after the recipient's high school graduation date.
8.6. No Guarantee of Degree Completion: An award does not guarantee that the recipient will complete his or her baccalaureate program within the recipient's scholarship eligibility period.
8.7. Deferral or Leave of Absence.
8.7.1. A recipient [
may] apply to the Board for a deferral of award or a leave
8.7.2. A deferral or leave of absence will not extend the time limits of the scholarship under subsection 8.5.
8.7.3. Deferrals or leaves of absence may be granted, at the discretion of the Board, for military service, humanitarian/religious service, documented medical reasons, and other exigent reasons.
9.1. Scholarship Determinations:
Submission of a scholarship application does not guarantee a
scholarship award. Individual scholarship applications will be
reviewed, and award decisions made, at the discretion of a
Scholarship Review Committee[
based on available [ Legislative] funding, applicant pool, and
applicants' completion of scholarship criteria. Each applicant
will receive a letter informing the applicant of the decision on
his/her application[ , whether the decision is a scholarship award or denial of
9.2. Appeals: Applicants
may] appeal a
denial of the scholarship by submitting a written appeal to
within 30 days of
receipt of the decision letter.]
Appeals will be reviewed and decided by an appeals
committee appointed by the commissioner of higher education.[
A list of required documents for an appeal is listed on the
New Century Scholarship Appeal Form.]
KEY: higher education, secondary education, scholarships
Date of Enactment or Last Substantive Amendment: [
August 9, 2010]
Notice of Continuation: December 21, 2009
Authorizing, and Implemented or Interpreted Law: 53B-8-105
The Portable Document Format (PDF) version of the Bulletin is the official version. The PDF version of this issue is available at https://rules.utah.gov/publicat/bull-pdf/2011/b20110515.pdf. The HTML edition of the Bulletin is a convenience copy. Any discrepancy between the PDF version and HTML version is resolved in favor of the PDF version.
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For questions regarding the content or application of this rule, please contact Ronell Crossley at the above address, by phone at 801-321-7291, by FAX at 801-321-7299, or by Internet E-mail at email@example.com.