File No. 35408
This rule was published in the December 1, 2011, issue (Vol. 2011, No. 23) of the Utah State Bulletin.
Community and Culture, Home Energy Assistance Target (HEAT)
Rule R195-7
Energy Assistance: Records and Benefit Management
Notice of Proposed Rule
(Amendment)
DAR File No.: 35408
Filed: 11/02/2011 09:30:20 AM
RULE ANALYSIS
Purpose of the rule or reason for the change:
The rule change is subsequent to the division reviewing the rule to coincide with the Home Energy Assistance Target (HEAT) manual.
Summary of the rule or change:
The changes update the rule to coincide with the HEAT manual.
State statutory or constitutional authorization for this rule:
- Section 9-12-10
Anticipated cost or savings to:
the state budget:
No incremental change in cost. The agency is bringing the rule in line with the HEAT manual.
local governments:
No incremental change in cost. The agency is bringing the rule in line with the HEAT manual.
small businesses:
No incremental change in cost. The agency is bringing the rule in line with the HEAT manual.
persons other than small businesses, businesses, or local governmental entities:
No incremental change in cost. The agency is bringing the rule in line with the HEAT manual.
Compliance costs for affected persons:
No incremental change in cost. The agency is bringing the rule in line with the HEAT manual.
Comments by the department head on the fiscal impact the rule may have on businesses:
No fiscal impact to business.
Julie Fisher, Executive Director
The full text of this rule may be inspected, during regular business hours, at the Division of Administrative Rules, or at:
Community and CultureHome Energy Assistance Target (HEAT)Room 500
324 S STATE ST
SALT LAKE CITY, UT 84111-2388
Direct questions regarding this rule to:
- Susan Kolthoff at the above address, by phone at 801-538-8756, by FAX at 801-538-8888, or by Internet E-mail at skolthoff@utah.gov
Interested persons may present their views on this rule by submitting written comments to the address above no later than 5:00 p.m. on:
01/03/2012
This rule may become effective on:
01/10/2012
Authorized by:
Michael Hansen, Deputy Director
RULE TEXT
R195. Community and Culture, Home Energy Assistance Target (HEAT).
R195-7. Energy Assistance: Records and Benefit Management.
R195-7-1. Records Management.
1. Documentation of the eligibility decision and amount of HEAT assistance is kept in the household's HEAT folder in the local HEAT office. Every person who completes an application shall have a case record.
2. HEAT case records shall not be removed from the local HEAT Office except by subpoena or request of the State HEAT Office (SHO) or in accordance with the Archives Schedule.
R195-7-2. Notification.
1. The local HEAT office shall provide all HEAT applicants with a written notice of any action that affects the amount, form, or requirements of the assistance.
2. Written notice shall include an explanation of the action, the reason for the action, and the effective date of the action. The notice shall also include an explanation of the applicant's hearing rights and how to file a hearing if the applicant is not satisfied with the decision on the case.
R195-7-3. Checks.
1. All HEAT payments to clients or vendors are issued by check.
2. If the payee dies before endorsing the check, the local Heat Office director or designee may authorize another person to endorse the check to use it on behalf of the payee or other person in the case.
3. Lost or stolen HEAT checks.
a. The client must report a lost or stolen check within 29 days of the issuance date. A check that is reported lost or stolen 30 days or more after the issuance date will not be replaced.
b. The client may report this by telephone or in person.
c. [Lost checks will be replaced after five mailing days from
the issuance date.]When a report is received, the HEAT worker or supervisor should
review all office information (payroll, energy screens, case file,
etc) to verify the information.
d. A replacement HEAT check which is lost or stolen after the payee receives it will not be issued.
KEY: energy assistance, benefits, government documents, state HEAT office records
Date of Enactment or Last Substantive Amendment: [January 12, 2005]2012
Notice of Continuation: June 25, 2007
Authorizing, and Implemented or Interpreted Law: 9-12-10
Additional Information
The Portable Document Format (PDF) version of the Bulletin is the official version. The PDF version of this issue is available at https://rules.utah.gov/publicat/bull-pdf/2011/b20111201.pdf. The HTML edition of the Bulletin is a convenience copy. Any discrepancy between the PDF version and HTML version is resolved in favor of the PDF version.
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For questions regarding the content or application of this rule, please contact Susan Kolthoff at the above address, by phone at 801-538-8756, by FAX at 801-538-8888, or by Internet E-mail at skolthoff@utah.gov.