Education, Administration

Section R277-419-7

Student Identification and Tracking

Notice of Proposed Rule

(Amendment)

DAR File No.: 36069
Filed: 04/16/2012 08:56:58 AM

RULE ANALYSIS

Purpose of the rule or reason for the change:

Section R277-419-7 is amended to provide specific language emphasizing that every student that enters a school within the Utah public education system is immediately assigned a unique student identifier.

Summary of the rule or change:

The amendment provides new and amended language to Section R277-419-7 regarding unique identifiers for students.

State statutory or constitutional authorization for this rule:

• Subsection 53A-1-401(3)
• Subsection 53A-1-402(1)(e)

Anticipated cost or savings to:

the state budget:

There are no anticipated cost or savings to the state budget. The new and amended language is provided to emphasize assignment of a unique identifier for students who enter a school within the Utah public education system. The requirement will be satisfied within existing budgets.

local governments:

There are no anticipated cost or savings to local government. Unique student identifier numbers are currently assigned. The new and amended language emphasizes the requirement.

small businesses:

There are no anticipated cost or savings to small businesses. This rule and the amendments to this rule do not apply to businesses.

persons other than small businesses, businesses, or local governmental entities:

There are no anticipated cost or savings to persons other than small businesses, businesses, or local government entities. The new and amended language emphasizes the requirement to assign unique student identifiers.

Compliance costs for affected persons:

There are no compliance costs for affected persons. Unique student identifier numbers are currently assigned. The new and amended language emphasizes the requirement.

Comments by the department head on the fiscal impact the rule may have on businesses:

I have reviewed this rule and I see no fiscal impact on businesses.

Larry K. Shumway, State Superintendent

The full text of this rule may be inspected, during regular business hours, at the Division of Administrative Rules, or at:

Education
Administration
250 E 500 S
SALT LAKE CITY, UT 84111-3272

Direct questions regarding this rule to:

• Carol Lear at the above address, by phone at 801-538-7835, by FAX at 801-538-7768, or by Internet E-mail at carol.lear@schools.utah.gov

Interested persons may present their views on this rule by submitting written comments to the address above no later than 5:00 p.m. on:

05/31/2012

This rule may become effective on:

06/07/2012

Authorized by:

Carol Lear, Director, School Law and Legislation

R277. Education, Administration.

R277-419. Pupil Accounting.

R277-419-7. Student Identification and Tracking.

A[(1)]. Pursuant to Section 53A-1-603.5, LEAs shall :

(1) use the SSID system maintained by the USOE to assign every [public school] student enrolled in a program under the direction of the Board or in a program or a school that is supported by public school funding a unique student identifier[; and].

(a) The number shall be assigned to a student upon enrollment into a public school program or a public school-funded program.

(b) The number shall not be the student's social security number or contain any personally identifiable information about the student.

(2) [shall] display the SSID on student transcripts exchanged with LEAs and Utah public institutions of higher education.

B(1) LEAs shall require all students to provide their legal first, middle, and last names at the time of registration to ensure that the correct SSID follows students who transfer among LEAs.

(2)(a) Names shall be transcribed from the student's birth certificate or other reliable proof of the student's identity and age, consistent with Section 53A-11-503;

(b) The direct transcription of student names from birth certificates or other reliable proof of student identity and age shall be the student's legal name for purposes of maintaining school records; and

(c) Schools or school districts may modify the order of student names, provide for nicknames, or allow for different surnames, consistent with court documents or parent preferences, so long as legal names are maintained on student records and used in transmitting student information to the USOE.

C. The USOE and LEAs shall track students and maintain data using students' legal names.

D. If there is a compelling need to protect a student by using an alias, the LEA should exercise discretion in recording the name of the student.

[ E. The SSID shall be an arbitrary number and may not contain any personally identifying information about the student.

]

KEY: education finance, school enrollment

Date of Enactment or Last Substantive Amendment: [December 8, 2011]2012

Notice of Continuation: October 5, 2007

Authorizing, and Implemented or Interpreted Law: Art X Sec 3; 53A-1-401(3); 53A-1-402(1)(e); 53A-1-404(2); 53A-1-301(3)(d); 53A-3-404; 53A-3-410