Community and Culture, Home Energy Assistance Target (HEAT)

Rule R195-3

Energy Assistance Income Standards, Income Eligibility, and Payment Determination

Notice of Proposed Rule

(Repeal)

DAR File No.: 36315
Filed: 06/05/2012 10:53:12 AM

RULE ANALYSIS

Purpose of the rule or reason for the change:

H.B. 139 (Department of Community and Culture Amendments) passed in the 2012 Legislative General session. The intent of this bill was to restructure the Department of Community and Culture into the new Department of Heritage and Arts, and to move the Home Energy Assistance Target (HEAT) program to the Department of Workforce Services (DWS). The purpose of this repeal is to remove this rule as the content is now under DWS. (DAR NOTE: The proposed new rule is R982-403 published in the June 1, 2012, issue of the Bulletin under DAR No. 36196.)

Summary of the rule or change:

This rule is repealed in its entirety.

State statutory or constitutional authorization for this rule:

• Title 35A, Chapter 8

Anticipated cost or savings to:

the state budget:

There are no costs or savings associated with this proposed repeal. Responsibility for this program has been transferred to DWS which has filed a new replacement rule identical to this one.

local governments:

There are no costs or savings associated with this proposed repeal. Responsibility for this program has been transferred to DWS which has filed a new replacement rule identical to this one.

small businesses:

There are no costs or savings associated with this proposed repeal. Responsibility for this program has been transferred to DWS which has filed a new replacement rule identical to this one.

persons other than small businesses, businesses, or local governmental entities:

There are no costs or savings associated with this proposed repeal. Responsibility for this program has been transferred to DWS which has filed a new replacement rule identical to this one.al to this one.

Compliance costs for affected persons:

There are no costs or savings associated with this proposed repeal. Responsibility for this program has been transferred to DWS which has filed a new replacement rule identical to this one.

Comments by the department head on the fiscal impact the rule may have on businesses:

There are no costs or savings associated with this proposed repeal. Responsibility for this program has been transferred to DWS which has filed a new replacement rule identical to this one.

Julie Fisher, Executive Director

The full text of this rule may be inspected, during regular business hours, at the Division of Administrative Rules, or at:

Community and Culture
Home Energy Assistance Target (HEAT)Room 500
324 S STATE ST
SALT LAKE CITY, UT 84111-2388

Direct questions regarding this rule to:

• Susan Kolthoff at the above address, by phone at 801-526-9303756, by FAX at 801-526-9292, or by Internet E-mail at skolthoff@utah.gov

Interested persons may present their views on this rule by submitting written comments to the address above no later than 5:00 p.m. on:

08/01/2012

This rule may become effective on:

08/15/2012

Authorized by:

Michael Hansen, Deputy Director

[R195. Community and Culture, Home Energy Assistance Target (HEAT).

R195-3. Energy Assistance Income Standards, Income Eligibility, and Payment Determination.

R195-3-1. Energy Assistance Income Standards.

For HEAT assistance cases, the local HEAT office shall determine the countable income of the household.

 

R195-3-2. Countable Income.

Countable income is gross income minus exclusions, disregards, and deductions.

 

R195-3-3. Unearned Income.

1. Countable unearned income is cash received by an individual for which no service is performed.

2. Sources of unearned income include the following:

a. Pensions and annuities including Railroad Retirement, Social Security, Supplemental Security Income, Veteran's benefits and Civil Service retirement benefits;

b. Disability benefits including Industrial Compensation, sick pay, mortgage insurance and paycheck insurance;

c. Unemployment Compensation;

d. Strike or union benefits;

e. Veteran's benefits;

f. Child support and alimony;

g. Veteran's Educational Assistance intended for family members;

h. Trust payments;

i. Tribal fund gratuities unless excluded by law.

j. Money from sales contracts and mortgages;

k. Personal injury settlements;

l. Financial payments made by the Department of Workforce Services;

m. Income from Rental Property. If the client also manages the property, the income is earned.

n. Temporary Assistance to Needy Families (TANF)

o. Emergency Work Program (EWP)

p. Work allowances, included WHAT

q. Foster Care Payments

r. Severance pay paid out weekly.

 

R195-3-4. Earned Income.

1. Earned income is income in cash or in kind received by an individual for which a service is performed.

2. Sources of earned income include the following:

a. Wages, including military base pay;

b. Salaries;

c. Commissions;

d. Rent amount, when client works in return for rent;

e. Monies from self-employment including baby-sitting;

f. Tips;

g. Sale of livestock and poultry;

h. Work Study;

i. University Year for Action;

j. Military payments to cover Basic Allowance for Quarters and Basic Allowance for Substance;

k. Money the employee chooses to have withheld for benefit plans including Flex Plans and Cafeteria Plans.

 

R195-3-5. Income Exclusions.

1. The following definitions apply to this section:

a. "Bona fide loan" means a loan which has been contracted in good faith without fraud or deceit and genuinely endorsed in writing for repayment.

b. "JTPA" means Jobs Training Partnership Act.

2. The income listed below is not counted:

a. Earned income of an unemancipated household member.

b. Cash over which the household has no control.

c. Reimbursements for expenses directly related to employment, training, schooling, and volunteer activities.

d. Reimbursements for incurred medical expenses.

e. Bona fide loans.

f. Compensation paid to individual volunteers under the Retired Senior Volunteers Program, Green Thumb and the Foster Grandparent Program.

g. Incentive and training expenses paid by the HEAT Self Sufficiency program.

h. Earned Income Tax Credit.

i. Financial payments from JTPA.

j. Value of Food Stamp Coupons, Food Stamp Cash Out checks, and surplus commodities donated by the U.S. Department of Agriculture.

k. Educational loans, grants, scholarships or college work study with the exception of Veterans Educational Assistance intended for the family members of the student. The student's portion is exempt.

l. Interest or Dividend Income.

m. Compensation or reimbursement paid to Volunteers In Service To America, Senior Health Aides, Senior Core of Retired Executives, Senior Companions and ACE.

n. Church cash assistance and voluntary cash contributions by others unless received on a regular basis.

o. Rental subsidies and relocation assistance.

p. Utility subsidies.

q. Any funds, payments, or tribal benefits required by Public Law 98-64, Public Law 93-134(7), Public Law 92-254, Public Law 94-540, Public Law 94-114 and Public Law 96-240(9).

r. Payments required by Public Law 92-203.

s. Payments required by Public Law 101-201 or Public Law 101-239(10405).

t. Payments required by Public Law 100-383.

u. Payments required by Public Law 101-426.

v. Payments required by Public Law 100-707.

 

R195-3-6. Income Disregard.

1. The following definition applies to this section:

a. "Disregard" means a portion of income that is not counted.

2. 20% of earned income, including self-employment earned income, will be disregarded.

3. For self-employed households the cost of doing business will be deducted. The 20% disregard will be applied to the remainder.

 

R195-3-7. Income Deductions.

1. Medical

A deduction for payments on uncompensated medical bills will be allowed when those payments are actually made by a member of the household during the same time period as the income being counted.

a. The client must verify the payment was made directly to a medical provider in the month prior to the month of application and that they will not be reimbursed by a third party.

b. Health and accident insurance payments, dental insurance payments, and Medical Assistance Only (MAO) payments are considered medical expenses.

2. Child Support and Alimony

a. A deduction for child support and alimony payments will be allowed when those payments were actually made by a member of the household during the same time period as the income being counted.

b. The client must verify the payment was actually made directly to the custodial adult or through the court.

c. Payments in lieu of child support and alimony, including car payments or mortgage payments, are deductible.

 

R195-3-8. Self-Employment Income.

1. A self-employed person actively earns income directly from their own business, trade, or profession.

2. Self-employment income will be determined by using the previous year's tax return or as follows:

a. All gross self-employment income is counted.

i. Capital gains will be included.

ii. The proceeds from the sale of capital goods or equipment will be calculated in the same way as a capital gain for Federal income tax purposes. Even if only part of the proceeds from the sale of capital goods or equipment is taxed, the full amount of the capital gain will be counted as income for HEAT program purposes.

b. The cost of doing business will be deducted.

i. Allowable business costs include:

A. labor;

B. stock;

C. raw materials;

D. seed and fertilizer;

E. interest paid toward the purchase of income producing property;

F. insurance premiums;

G. taxes paid on income producing property;

ii. Transportation costs will be allowed only if the person must move from place to place in the course of business.

iii. The following items will not be allowed as business expenses:

A. Payments on the principal of the purchase price of income producing real estate and capital assets, equipment, machinery and other durable goods.

B. Net losses from previous periods.

C. Federal, state and local income taxes, money set aside for retirement purposes, and other work related personal expenses.

D. Depreciation.

 

R195-3-9. HEAT Financial Eligibility and Payment Determination.

1. All countable income received in the previous calendar month for the current applicant household will be used to determine eligibility. Terminated income received in the previous calendar month or the month of application is exempt if no new source of income is identified. Failure to provide verification of income will result in the HEAT application being denied.

Verification of countable income includes preceding or current month's SSI or SSA checks, divorce decrees, award letters, or current check stubs if the income is stable and the amount is the same as the actual income received in the previous calendar month.

 

KEY: energy assistance, self-employment income, income eligibility, payment determination

Date of Enactment or Last Substantive Amendment: March 26, 2012

Notice of Continuation: June 22, 2007

Authorizing, and Implemented or Interpreted Law: 9-12-10]