DAR File No. 37428

Health, Center for Health Data, Vital Records and Statistics

Rule R436-9

Persons and Institutions Required to Keep Monthly Listings of Vital Statistics Events

Five-Year Notice of Review and Statement of Continuation

DAR File No.: 37428
Filed: 03/21/2013 11:01:57 AM

NOTICE OF REVIEW AND STATEMENT OF CONTINUATION

Concise explanation of the particular statutory provisions under which the rule is enacted and how these provisions authorize or require the rule:

Under Section 26-2-16, funeral directors and dispositioners (if a funeral director is not used) are required to submit death certificate information on a standard form to the Office of Vital Records and Statistics (OVRS). Under Section 26-2-18, sextons or municipal/county clerks are required to submit information regarding all interments within his/her jurisdiction to the Office. Under Section 26-2-23, all health care facilities as defined in the section are required to submit information on patients in the facility necessary to complete a birth or death certificate as needed. The forms prescribed in each of these sections are developed by OVRS to ensure data quality and uniformity. OVRS paper forms and electronic registration systems ensure that OVRS and the local health office receive copies of information received sufficient to issue birth and death certificates. Data and information are also maintained on behalf of the submitting entity.

Summary of written comments received during and since the last five-year review of the rule from interested persons supporting or opposing the rule:

No written comments have been received.

Reasoned justification for continuation of the rule, including reasons why the agency disagrees with comments in opposition to the rule, if any:

Without this rule including the list of data to maintain, as well as indicating OVRS has jurisdiction over the form used, it would be extremely difficult to ensure data collection would continue within the facilities enumerated in statute in such a way that would allow for issuance of birth and death certificates. This rule also ensures that if a birth or death is not registered with the Office or a local jurisdiction within the length of time given in statute, that OVRS staff have an original source of data (such as a hospital birth log) from which to draw in order to create a delayed certificate or amend an existing certificate for any errors made. Therefore, this rule should be continued.

The full text of this rule may be inspected, during regular business hours, at the Division of Administrative Rules, or at:

Health
Center for Health Data, Vital Records and Statistics
CANNON HEALTH BLDG
288 N 1460 W
SALT LAKE CITY, UT 84116-3231

Direct questions regarding this rule to:

• Janice Houston at the above address, by phone at 801-538-6262, by FAX at 801-538-7012, or by Internet E-mail at jlhouston@utah.gov
• Rex Olsen at the above address, by phone at 801-538-9498, by FAX at 801-536-0940, or by Internet E-mail at rolsen@utah.gov

Authorized by:

Janice Houston, Director

Effective:

03/21/2013