DAR File No. 38331

Heritage and Arts, History

Rule R455-14

Procedures for Electronic Meetings

Notice of Proposed Rule

(New Rule)

DAR File No.: 38331
Filed: 03/06/2014 10:19:50 AM

RULE ANALYSIS

Purpose of the rule or reason for the change:

The Board of State History recognizes that there may be times when, due to the necessity of considering matters of an emergency or urgent nature, members of the Board may need to appear telephonically or electronically pursuant to Section 52-4-207.

Summary of the rule or change:

These provisions govern any meeting at which one or more members of the Board of State History may appear telephonically or electronically pursuant to Section 52-4-207.

State statutory or constitutional authorization for this rule:

• Section 52-4-207

Anticipated cost or savings to:

the state budget:

There is no anticipated cost or savings to the state budget. This rule simply establishes electronic meeting procedures for the Board of State History.

local governments:

There is no anticipated cost or savings for local government agencies. This rule simply establishes electronic meeting procedures for the Board of State History.

small businesses:

There is no anticipated cost or savings for small businesses. This rule simply establishes electronic meeting procedures for the Board of State History.

persons other than small businesses, businesses, or local governmental entities:

There is no anticipated cost savings for persons other than small businesses, or local government entities. This rule simply establishes electronic meeting procedures for the Board of State History.

Compliance costs for affected persons:

There are no costs associated with compliance to this rule. This rule simply establishes electronic meeting procedures for the Board of State History.

Comments by the department head on the fiscal impact the rule may have on businesses:

I have reviewed this rule and there is no fiscal impact on businesses.

Julie Fisher, Executive Director

The full text of this rule may be inspected, during regular business hours, at the Division of Administrative Rules, or at:

Heritage and Arts
History
300 RIO GRANDE ST
SALT LAKE CITY, UT 84101-1182

Direct questions regarding this rule to:

• Alycia Aldrich at the above address, by phone at 801-533-3556, by FAX at 801-533-3567, or by Internet E-mail at aaldrich@utah.gov

Interested persons may present their views on this rule by submitting written comments to the address above no later than 5:00 p.m. on:

05/01/2014

This rule may become effective on:

05/08/2014

Authorized by:

Julie Fisher, Executive Director

R455. Heritage and Arts, History.

R455-14. Procedures for Electronic Meetings.

R455-14-1. Purpose.

The Board of State History recognizes that there may be times when, due to the necessity of considering matters of an emergency or urgent nature, members of the Board may need to appear telephonically or electronically pursuant to Utah Code 52-4-207.

 

R455-14-2. Authority.

This rule is enacted under the authority of Section 52-4-207.

 

R455-14-3. Procedure.

The following procedure shall govern any electronic meeting:

A. If one or more members of the Board of State History may participate electronically or telephonically, public notices of the meeting shall so indicate. In addition, the notice shall specify the anchor location where the members of the Board not participating electronically or telephonically will be meeting and where interested persons and the public may attend, monitor, and participate in the open portions of the meeting.

B. Notice of the meeting and the agenda shall be posted at the anchor location. Written or electronic notice shall also be provided in accordance with Section 52-4-202(3). These notices shall be provided at least 24 hours before the meetings.

C. Notice of the possibility of an electronic meeting shall be given to the members of the Board of State History that may be allowed to appear electronically at least 24 hours before the meeting. In addition, the notice shall describe how the members of the Board of State History authorized to participate electronically may participate in the meeting electronically or telephonically.

D. When notice is given of the possibility of a member of the Board of State History appearing electronically or telephonically, any member of the Board of State History may do so and shall be counted as present for purposes of a quorum and may fully participate and vote on any matter coming before the Board. At the commencement of the meeting, or at such time as any member of the Board initially appears electronically or telephonically, the Chair shall identify for the record all those who are appearing telephonically or electronically. Votes by members of the Board of State History who are not at the physical location of the meeting shall be confirmed by the Chair.

E. The anchor location shall be designated in the notice. The anchor location is the physical location from which the electronic meeting originates or from which the participants are connected. In addition, the anchor location has space and facilities so that interested persons and the public may attend, monitor, and participate in the open portions of the meeting.

 

KEY: administrative procedures

Date of Enactment or Last Substantive Amendment: 2014

Authorizing, and Implemented or Interpreted Law: 52-4-207