DAR File No. 40173
This rule was published in the February 15, 2016, issue (Vol. 2016, No. 4) of the Utah State Bulletin.
Health, Center for Health Data, Health Care Statistics
Health Data Authority Ambulatory Surgical Data Reporting Rule
Notice of Proposed Rule
DAR File No.: 40173
Filed: 01/29/2016 12:42:49 PM
Purpose of the rule or reason for the change:
This rule is being repealed because its substantive elements are being incorporated into a new Rule R428-10. Rule R428-11 can be repealed without any effect on work done by the Utah Health Data Committee or Utah Department of Health (UDOH). At its meeting on 01/12/2016, the Committee voted with unanimous consent to repeal Rule R428-11. Therefore, this rule is no longer needed. (DAR NOTE: the proposed repeal and reenactment of Rule R428-10 is under DAR No. 40172 in this issue, February 15, 2016, of the Bulletin.)
Summary of the rule or change:
The rule is repealed in its entirety.
State statutory or constitutional authorization for this rule:
- Title 26, Chapter 33a
Anticipated cost or savings to:
the state budget:
Staff will no longer need to monitor rule text for Rule R428-10. Repeal of this rule will result in approximate savings to the state of $50 per year, which equals about 1.5 hours staff time.
Because the substantive provisions of this rule are being incorporated into the new Rule R428-10, no costs or savings to local governments should result from this filing.
Because the substantive provisions of this rule are being incorporated into the new Rule R428-10, no costs or savings to small businesses should result from this filing.
persons other than small businesses, businesses, or local governmental entities:
Because the substantive provisions of this rule are being incorporated into the new Rule R428-10, no costs or savings to other persons should result from this filing.
Compliance costs for affected persons:
No compliance costs are expected with this repeal, which relieves affected persons from any obligations to comply with the rule.
Comments by the department head on the fiscal impact the rule may have on businesses:
There is no fiscal impact on business because technical changes do not add compliance costs to affected businesses.
Joseph Miner, MD, Executive Director
The full text of this rule may be inspected, during regular business hours, at the Division of Administrative Rules, or at:Health
Center for Health Data, Health Care Statistics
CANNON HEALTH BLDG
288 N 1460 W
SALT LAKE CITY, UT 84116-3231
Direct questions regarding this rule to:
- Mike Martin at the above address, by phone at 801-538-9205, by FAX at 801-538-9916, or by Internet E-mail at email@example.com
- Stephanie Saperstein at the above address, by phone at 801-538-6430, by FAX at , or by Internet E-mail at firstname.lastname@example.org
Interested persons may present their views on this rule by submitting written comments to the address above no later than 5:00 p.m. on:
This rule may become effective on:
Joseph Miner, Executive Director
R428. Health, Center for Health Data, Health Care Statistics.
R428-11. Health Data Authority Ambulatory Surgical Data
R428-11-1. Legal Authority.
This rule is promulgated under authority granted by Title
26, Chapter 33a, and in accordance with the Health Data
This rule establishes the reporting standards for
ambulatory surgery data by licensed hospitals and ambulatory
surgical facilities. The data will be used to develop and
maintain a statewide ambulatory surgical data base.
R428-11-3. Source of Ambulatory Surgical Data.
The reporting sources for ambulatory surgery data are
Utah licensed general acute care hospitals and ambulatory
surgical facilities. (1) A general acute care hospital shall report discharge
data records for each surgical outpatient discharged from its
facility. (2) An ambulatory surgical facility shall report surgical
and diagnostic procedure data records for each patient discharged
from its facility. (3) For a patient with multiple discharges, each hospital
or ambulatory surgical facility submitting electronic media shall
submit a single data record for each discharge. For a patient
with multiple billing claims each hospital or ambulatory surgical
facility shall consolidate the multiple billings into a single
data record for submission after the patient's
discharge. (4) A hospital or ambulatory surgical facility may
designate an intermediary or may submit ambulatory surgery data
directly to the Office. (5) Each hospital and ambulatory surgical facility is
responsible for compliance with the rule. Use of a designated
intermediary does not relieve the hospital or ambulatory surgical
facility of its reporting responsibility. (6) Each hospital and ambulatory surgical facility shall
designate a department or other appropriate entity and a person
who is responsible for submitting the discharge data records.
This person shall also be responsible for communicating with the
Office. (7) The Department of Health may conduct on-site audits
to verify the accuracy of all submittals.
R428-11-4. Data Submittal Schedule.
(1) Each hospital and ambulatory surgical facility shall
submit ambulatory surgery data to the Office. (2) Each quarterly submission is due no later than the
15th day of the second month following the last day of a calendar
quarter. The Director of the Office may approve an alternate
schedule as long as it meets the needs of the committee.
R428-11-5. Data Reporting.
(1) Each hospital and ambulatory surgical facility shall
submit ambulatory surgery data described in the Submittal Manual
for Ambulatory Surgery Data. (2) Each hospital and ambulatory surgical facility shall
submit data for all fields contained in the Submittal Manual for
Ambulatory Surgery Data if the data are available to the hospital
and ambulatory surgical facility. (3) The Office shall adopt an encryption method for the
patient social security number by creating a record linkage
number as the control number. (4) Each hospital and ambulatory surgical facility shall
submit ambulatory surgery data on encrypted electronic media
acceptable to the Office or send them electronically through the
Utah Health Information Network or another compatible electronic
data interchange network or other secure upload or secure email
KEY: health, hospital policy, health planning
Date of Enactment or Last Substantive Amendment: October 1,
Notice of Continuation: November 14, 2012
Authorizing, and Implemented or Interpreted Law: 26-33a-104;
More information about a Notice of Proposed Rule is available online.
The Portable Document Format (PDF) version of the Bulletin is the official version. The PDF version of this issue is available at https://rules.utah.gov/publicat/bull-pdf/2016/b20160215.pdf. The HTML edition of the Bulletin is a convenience copy. Any discrepancy between the PDF version and HTML version is resolved in favor of the PDF version.
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For questions regarding the content or application of this rule, please contact Mike Martin at the above address, by phone at 801-538-9205, by FAX at 801-538-9916, or by Internet E-mail at email@example.com; Stephanie Saperstein at the above address, by phone at 801-538-6430, by FAX at , or by Internet E-mail at firstname.lastname@example.org. For questions about the rulemaking process, please contact the Division of Administrative Rules.