DAR File No. 40178
This rule was published in the February 15, 2016, issue (Vol. 2016, No. 4) of the Utah State Bulletin.
Health, Family Health and Preparedness, Emergency Medical Services
Rule R426-7
Emergency Medical Services Prehospital Data System Rules
Notice of Proposed Rule
(Amendment)
DAR File No.: 40178
Filed: 02/01/2016 09:39:16 AM
RULE ANALYSIS
Purpose of the rule or reason for the change:
The data standards have changed. The amendment allows for needed updates.
Summary of the rule or change:
The amendment updates data collection requirements for data elements to comply with National Emergency Medical Service (EMS) Standards, and improves the ability for health providers to use data more rapidly to possibly improving patient care. The elements are deleted from the rule and are referenced as Department policy. This allows timely updates as new national standards are adopted.
State statutory or constitutional authorization for this rule:
- Title 26, Chapter 8a
Anticipated cost or savings to:
the state budget:
State budget will not be impacted as data collection is currently administered.
local governments:
Local government budgets may be impacted as EMS providers are required to enter data within 14 days after the end or middle of the month instead of up to 2 months. Impacts would be slight, if incurred. Therefore, most likely no impacts.
small businesses:
Small business budgets may be impacted as EMS providers are required to enter data within 14 days after the end or middle of the month instead of up to 2 months. Impacts would be slight, if incurred. Therefore, most likely no impacts.
persons other than small businesses, businesses, or local governmental entities:
Other businesses, individuals, etc., may be impacted as EMS providers are required to enter data within 14 days after the end or middle of the month instead of up to 2 months. Impacts would be slight, if incurred. Therefore, most likely no impacts.
Compliance costs for affected persons:
Compliance costs for affected persons (patients) would not be likely due to improved data submission times and new data elements.
Comments by the department head on the fiscal impact the rule may have on businesses:
There is no fiscal impact to business because the changes are related to new submission deadlines but do not include substantive additions to submission requirements.
Joseph Miner, MD, Executive Director
The full text of this rule may be inspected, during regular business hours, at the Division of Administrative Rules, or at:
HealthFamily Health and Preparedness, Emergency Medical Services
3760 S HIGHLAND DR
SALT LAKE CITY, UT 84106
Direct questions regarding this rule to:
- Guy Dansie at the above address, by phone at 801-273-6671, by FAX at 801-273-4165, or by Internet E-mail at gdansie@utah.gov
Interested persons may present their views on this rule by submitting written comments to the address above no later than 5:00 p.m. on:
03/16/2016
This rule may become effective on:
03/23/2016
Authorized by:
Joseph Miner, Executive Director
RULE TEXT
R426. Health, Family Health and Preparedness, Emergency Medical Services.
R426-7. Emergency Medical Services Prehospital Data System Rules.
R426-7-100 . Authority and Purpose.
(1) This rule is established under Title 26 Chapter 8a.
(2) The purpose of this rule is to establish minimum mandatory EMS data reporting requirements.
R426-7-200 . Prehospital Data Set.
(1) Emergency medical service providers shall collect data as identified by the Department in this rule.
(2) Emergency Medical Services Providers
shall submit the data to the Department electronically in the
National Emergency Medical Services Information System (NEMSIS)
format
for every dispatch instance, regardless of patient
disposition.
In cases of mass casualty, data is required for every individual
with whom EMS had contact, whether care was given or refused.[For Emergency Medical Services Providers directly using a
reporting system provided by the Department, the data is considered
submitted to the Department as soon as it has been entered or
updated in the Department-provided system.]
(3) The Department adopts by reference the National Highway Traffic Safety Administration (NHTSA) Uniform Pre-Hospital Emergency Medical Services (EMS) Dataset version 3.4 published in 2015 and the Utah NEMSIS 3.4 Elements and Values List published in 2016.
(4) Emergency Medical Services Providers shall submit NEMSIS Demographic data elements within 30 days after the end of each calendar quarter in the format defined in the NEMSIS EMSDemographicDataSet. Some data may change less frequently than quarterly, but Emergency Medical Services Providers shall submit all required data elements quarterly regardless of whether the data have changed. For Emergency Medical Services Providers directly using a reporting system provided by the Department, the data is considered submitted to the Department as soon as it has been entered or updated in the Department-provided system.
[(4)](5) Emergency Medical Services Providers shall submit NEMSIS
EMS incident data elements for each Patient Care Report[within 30 days of the end of the month in which the EMS
incident occurred,] in the format defined in the NEMSIS
EMSDataSet[. ], as follows: incidents occurring between the 1st and 15th of a
calendar month shall be submitted no later than the last day of the
same calendar month; incidents occurring between the 16th and last
day of a calendar month shall be submitted no later than the 15th
of the following calendar month.
(a) For Emergency Medical Services Providers directly using a reporting system provided by the Department, the data is considered submitted to the Department as soon as it has been entered or updated in the Department-provided system.
(b) Emergency Medical Services Providers shall provide the Department 90 days notice when changing reporting systems.
[(5)](6) If the Department determines that there are errors in
the data, it may ask the data supplier for corrections. The data
supplier shall correct the data and resubmit it to the Department
within 30 days of receipt from the Department. If data is returned
to the supplier for corrections, the Emergency Medical Services
Provider is not in compliance with this rule until corrected data
is returned, accepted and approved by the Department.
[(6) The minimum required demographic data elements that
must be reported under this rule include the following NEMSIS
EMSDemographicDataSet elements:
D01_01 EMS Agency Number
D01_02 EMS Agency Name
D01_03 EMS Agency State
D01_04 EMS Agency County
D01_05 Primary Type of Service
D01_06 Other Types of Service
D01_07 Level of Service
D01_08 Organizational Type
D01_09 Organization Status
D01_10 Statistical Year
D01_11 Other Agencies In Area
D01_12 Total Service Size Area
D01_13 Total Service Area Population
D01_14 911 Call Volume per Year
D01_15 EMS Dispatch Volume per Year
D01_16 EMS Transport Volume per Year
D01_17 EMS Patient Contact Volume per Year
D01_18 EMS Billable Calls per Year
D01_19 EMS Agency Time Zone
D01_20 EMS Agency Daylight Savings Time Use
D01_21 National Provider Identifier
D02_01 Agency Contact Last Name
D02_02 Agency Contact Middle Name/Initial
D02_03 Agency Contact First Name
D02_04 Agency Contact Address
D02_05 Agency Contact City
D02_06 Agency Contact State
D02_07 Agency Contact Zip Code
D02_08 Agency Contact Telephone Number
D02_09 Agency Contact Fax Number
D02_10 Agency Contact Email Address
D02_11 Agency Contact Web Address
D03_01 Agency Medical Director Last Name
D03_02 Agency Medical Director Middle
Name/Initial
D03_03 Agency Medical Director First Name
D03_04 Agency Medical Director Address
D03_05 Agency Medical Director City
D03_06 Agency Medical Director State
D03_07 Agency Medical Director Zip Code
D03_08 Agency Medical Director Telephone Number
D03_09 Agency Medical Director Fax Number
D03_10 Agency Medical Director's Medical
Specialty
D03_11 Agency Medical Director Email Address
D04_01 State Certification Licensure Levels
D04_02 EMS Unit Call Sign
D04_04 Procedures
D04_05 Personnel Level Permitted to Use the
Procedure
D04_06 Medications Given
D04_07 Personnel Level Permitted to Use the
Medication
D04_08 Protocol
D04_09 Personnel Level Permitted to Use the
Protocol
D04_10 Billing Status
D04_11 Hospitals Served
D04_13 Other Destinations
D04_15 Destination Type
D04_17 EMD Vendor
D05_01 Station Name
D05_02 Station Number
D05_03 Station Zone
D05_04 Station GPS
D05_05 Station Address
D05_06 Station City
D05_07 Station State
D05_08 Station Zip
D05_09 Station Telephone Number
D06_01 Unit/Vehicle Number
D06_03 Vehicle Type
D06_07 Vehicle Model Year
D07_02 State/Licensure ID Number
D07_03 Personnel's Employment Status
D08_01 EMS Personnel's Last Name
D08_03 EMS Personnel's First Name
(7) The minimum required Patient Care Report data
elements that must be reported under this rule include the
following NEMSIS EMSDataSet elements:
E01_01 Patient Care Report Number
E01_02 Software Creator
E01_03 Software Name
E01_04 Software Version
E02_01 EMS Agency Number
E02_02 Incident Number
E02_04 Type of Service Requested
E02_05 Primary Role of the Unit
E02_06 Type of Dispatch Delay
E02_07 Type of Response Delay
E02_08 Type of Scene Delay
E02_09 Type of Transport Delay
E02_10 Type of Turn-Around Delay
E02_12 EMS Unit Call Sign (Radio Number)
E02_20 Response Mode to Scene
E03_01 Complaint Reported by Dispatch
E03_02 EMD Performed
E04_01 Crew Member ID
E05_01 Incident or Onset Date/Time
E05_02 PSAP Call Date/Time
E05_03 Dispatch Notified Date/Time
E05_04 Unit Notified by Dispatch Date/Time
E05_05 Unit En Route Date/Time
E05_06 Unit Arrived on Scene Date/Time
E05_07 Arrived at Patient Date/Time
E05_08 Transfer of Patient Care Date/Time
E05_09 Unit Left Scene Date/Time
E05_10 Patient Arrived at Destination Date/Time
E05_11 Unit Back in Service Date/Time
E05_12 Unit Cancelled Date/Time
E05_13 Unit Back at Home Location Date/Time
E06_01 Last Name
E06_02 First Name
E06_03 Middle Initial/Name
E06_04 Patient's Home Address
E06_05 Patient's Home City
E06_06 Patient's Home County
E06_07 Patient's Home State
E06_08 Patient's Home Zip Code
E06_09 Patient's Home Country
E06_10 Social Security Number
E06_11 Gender
E06_12 Race
E06_13 Ethnicity
E06_14 Age
E06_15 Age Units
E06_16 Date of Birth
E06_17 Primary or Home Telephone Number
E07_01 Primary Method of Payment
E07_15 Work-Related
E07_16 Patient's Occupational Industry
E07_17 Patient's Occupation
E07_34 CMS Service Level
E07_35 Condition Code Number
E08_05 Number of Patients at Scene
E08_06 Mass Casualty Incident
E08_07 Incident Location Type
E08_11 Incident Address
E08_12 Incident City
E08_13 Incident County
E08_14 Incident State
E08_15 Incident ZIP Code
E09_01 Prior Aid
E09_02 Prior Aid Performed by
E09_03 Outcome of the Prior Aid
E09_04 Possible Injury
E09_05 Chief Complaint
E09_06 Duration of Chief Complaint
E09_07 Time Units of Duration of Chief Complaint
E09_11 Chief Complaint Anatomic Location
E09_12 Chief Complaint Organ System
E09_13 Primary Symptom
E09_14 Other Associated Symptoms
E09_15 Providers Primary Impression
E09_16 Provider's Secondary Impression
E10_01 Cause of Injury
E10_02 Intent of the Injury
E10_03 Mechanism of Injury
E10_04 Vehicular Injury Indicators
E10_05 Area of the Vehicle impacted by the
collision
E10_06 Seat Row Location of Patient in Vehicle
E10_07 Position of Patient in the Seat of the
Vehicle
E10_08 Use of Occupant Safety Equipment
E10_09 Airbag Deployment
E10_10 Height of Fall
E11_01 Cardiac Arrest
E11_02 Cardiac Arrest Etiology
E11_03 Resuscitation Attempted
E11_04 Arrest Witnessed by
E11_05 First Monitored Rhythm of the Patient
E11_06 Any Return of Spontaneous Circulation
E11_08 Estimated Time of Arrest Prior to EMS
Arrival
E11_10 Reason CPR Discontinued
E12_01 Barriers to Patient Care
E12_08 Medication Allergies
E12_14 Current Medications
E12_18 Presence of Emergency Information Form
E12_19 Alcohol/Drug Use Indicators
E12_20 Pregnancy
E13_01 Run Report Narrative
E14_01 Date/Time Vital Signs Taken
E14_02 Obtained Prior to this Units EMS Care
E14_03 Cardiac Rhythm
E14_04 SBP (Systolic Blood Pressure)
E14_05 DBP (Diastolic Blood Pressure)
E14_07 Pulse Rate
E14_09 Pulse Oximetry
E14_10 Pulse Rhythm
E14_11 Respiratory Rate
E14_14 Blood Glucose Level
E14_15 Glasgow Coma Score-Eye
E14_16 Glasgow Coma Score-Verbal
E14_17 Glasgow Coma Score-Motor
E14_18 Glasgow Coma Score-Qualifier
E14_19 Total Glasgow Coma Score
E14_20 Temperature
E14_22 Level of Responsiveness
E14_24 Stroke Scale
E14_26 APGAR
E14_27 Revised Trauma Score
E14_28 Pediatric Trauma Score
E15_01 NHTSA Injury Matrix External/Skin
E15_02 NHTSA Injury Matrix Head
E15_03 NHTSA Injury Matrix Face
E15_04 NHTSA Injury Matrix Neck
E15_05 NHTSA Injury Matrix Thorax
E15_06 NHTSA Injury Matrix Abdomen
E15_07 NHTSA Injury Matrix Spine
E15_08 NHTSA Injury Matrix Upper Extremities
E15_09 NHTSA Injury Matrix Pelvis
E15_10 NHTSA Injury Matrix Lower Extremities
E15_11 NHTSA Injury Matrix Unspecified
E16_01 Estimated Body Weight
E16_02 Broselow/Luten Color
E16_03 Date/Time of Assessment
E16_04 Skin Assessment
E16_05 Head/Face Assessment
E16_06 Neck Assessment
E16_07 Chest/Lungs Assessment
E16_08 Heart Assessment
E16_09 Abdomen Left Upper Assessment
E16_10 Abdomen Left Lower Assessment
E16_11 Abdomen Right Upper Assessment
E16_12 Abdomen Right Lower Assessment
E16_13 GU Assessment
E16_14 Back Cervical Assessment
E16_15 Back Thoracic Assessment
16_16 Back Lumbar/Sacral Assessment
E16_17 Extremities-Right Upper Assessment
E16_18 Extremities-Right Lower Assessment
E16_19 Extremities-Left Upper Assessment
E16_20 Extremities-Left Lower Assessment
E16_21 Eyes-Left Assessment
E16_22 Eyes-Right Assessment
E16_23 Mental Status Assessment
E16_24 Neurological Assessment
E18_01 Date/Time Medication Administered
E18_02 Medication Administered Prior to this Units EMS
Care
E18_03 Medication Given
E18_04 Medication Administered Route
E18_05 Medication Dosage
E18_06 Medication Dosage Units
E18_07 Response to Medication
E18_08 Medication Complication
E18_09 Medication Crew Member ID
E18_10 Medication Authorization
E19_01 Date/Time Procedure Performed
Successfully
E19_03 Procedure
E19_04 Size of Procedure Equipment
E19_05 Number of Procedure Attempts
E19_06 Procedure Successful
E19_07 Procedure Complication
E19_08 Response to Procedure
E19_09 Procedure Crew Members ID
E19_10 Procedure Authorization
E19_12 Successful IV Site
E19_13 Tube Confirmation
E19_14 Destination Confirmation of Tube
Placement
E20_01 Destination/Transferred To, Name
E20_03 Destination Street Address
E20_04 Destination City
E20_05 Destination State
E20_06 Destination County
E20_07 Destination Zip Code
E20_10 Incident/Patient Disposition
E20_14 Transport Mode from Scene
E20_15 Condition of Patient at Destination
E20_16 Reason for Choosing Destination
E20_17 Type of Destination
E22_01 Emergency Department Disposition
E22_02 Hospital Disposition
E23_03 Personal Protective Equipment Used
E23_09 Research Survey Field
E23_10 Who Generated this Report?
E23_11 Research Survey Field Title
(8) Emergency Medical Services Providers shall use
elements E23_09 and E23_11 to report biosurveillance indicators.
When any of the following indicators are present in an incident,
the Emergency Medical Services Provider shall provide an instance
of E23_09 and E23_11, with E23_09 set to "true" and
E23_11 set to one of the following:
B01_01 Abdominal Pain
B01_02 Altered Level of Consciousness
B01_03 Apparent Death
B01_04 Bloody Diarrhea
B01_05 Fever
B01_06 Headache
B01_07 Inhalation
B01_08 Rash/Blistering
B01_09 Nausea/Vomiting
B01_10 Paralysis
B01_11 Respiratory Arrest
B01_12 Respiratory Distress
B01_13 Seizures]
[(9)](7) Emergency Medical Services Providers are not required to
submit other NEMSIS data elements but may optionally do so. [Emergency Medical Services Providers may also use
additional instances of E23_09 and E23_11 for their own
purposes.]
[(10)](8) For each patient transported to a licensed acute care
facility or a specialty hospital with an emergency department, each
responding emergency medical services provider unit that cared for
the patient during the incident shall provide a report of patient
status, containing information critical to the ongoing care of the
patient, to the receiving facility within one hour after the
patient arrives at the receiving facility in at least one of the
following formats:
(a) NEMSIS XML; or
(b) Paper form.
[(11)](9) For each patient transported to a licensed acute care
facility or a specialty hospital with an emergency department, the
receiving facility shall provide at least the following information
to each Emergency Medical Services Provider that cared for the
patient,
within 24 hours of [upon ]request by the Emergency Medical Services
Provider:
(a) The patient's emergency department
disposition;[and]
(b) the patient's hospital
disposition[.]; and
(c) the patient's demographic information, including payment source.
KEY: emergency medical services
Date of Enactment or Last Substantive Amendment: [October 18, 2013]2016
Notice of Continuation: November 10, 2015
Authorizing, Implemented, or Interpreted Law: 28-8a
Additional Information
More information about a Notice of Proposed Rule is available online.
The Portable Document Format (PDF) version of the Bulletin is the official version. The PDF version of this issue is available at https://rules.utah.gov/publicat/bull-pdf/2016/b20160215.pdf. The HTML edition of the Bulletin is a convenience copy. Any discrepancy between the PDF version and HTML version is resolved in favor of the PDF version.
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For questions regarding the content or application of this rule, please contact Guy Dansie at the above address, by phone at 801-273-6671, by FAX at 801-273-4165, or by Internet E-mail at gdansie@utah.gov. For questions about the rulemaking process, please contact the Division of Administrative Rules.