DAR File No. 40507

Education, Administration

Rule R277-404

Requirements for Assessments of Student Achievement

Notice of Proposed Rule

(Amendment)

DAR File No.: 40507
Filed: 06/15/2016 08:21:11 PM

RULE ANALYSIS

Purpose of the rule or reason for the change:

R277-404 is amended in response to H.B. 200, Student Assessment Modifications, from the 2016 General Session, which allows a school district or charter school to waive the requirement in Section 53A-1-603 to administer the SAGE assessment for a school district or charter school's 11th grade students.

Summary of the rule or change:

Rule R277-404 is amended to update the rule consistent with the new legislation; to include specific names of assessments, which the Board has designated as required in statute; and to provide technical and conforming changes.

State statutory or constitutional authorization for this rule:

• Subsection 53A-15-1403(9)(b)
• Art X, Sec 3
• Sections 53A-1-603 through 53A-1-611
• Section 53A-1-401

Anticipated cost or savings to:

the state budget:

The amendments to Rule R277-404 provide language to allow a school district or charter school to waive the requirement to administer the SAGE assessment for 11th grade students, which likely will not result in a cost or savings to the state budget.

local governments:

The amendments to Rule R277-404 provide language to allow a school district or charter school to waive the requirement to administer the SAGE assessment for 11th grade students, which likely will not result in a cost or savings to local government.

small businesses:

The amendments to Rule R277-404 provide language to allow a school district or charter school to waive the requirement to administer the SAGE assessment for 11th grade students, which likely will not result in a cost or savings to small businesses.

persons other than small businesses, businesses, or local governmental entities:

The amendments to Rule R277-404 provide language to allow a school district or charter school to waive the requirement to administer the SAGE assessment for 11th grade students, which likely will not result in a cost or savings to persons other than small businesses, businesses, or local government entities.

Compliance costs for affected persons:

The amendments to Rule R277-404 provide language to allow a school district or charter school to waive the requirement to administer the SAGE assessment for 11th grade students, which likely will not result in any compliance costs for affected persons.

Comments by the department head on the fiscal impact the rule may have on businesses:

To the best of my knowledge, there should be no fiscal impact on businesses resulting from the amendments to this rule.

Sydnee Dickson, Interim State Superintendent

The full text of this rule may be inspected, during regular business hours, at the Office of Administrative Rules, or at:

Education
Administration
250 E 500 S
SALT LAKE CITY, UT 84111-3272

Direct questions regarding this rule to:

• Angela Stallings at the above address, by phone at 801-538-7656, by FAX at 801-538-7768, or by Internet E-mail at [email protected]

Interested persons may present their views on this rule by submitting written comments to the address above no later than 5:00 p.m. on:

08/01/2016

This rule may become effective on:

08/08/2016

Authorized by:

Angela Stallings, Associate Superintendent, Policy and Communication

R277. Education, Administration.

R277-404. Requirements for Assessments of Student Achievement.

R277-404-1. Authority and Purpose.

(1) This rule is authorized by:

(a) Utah Constitution Article X, Section 3, which vests general control and supervision [of]over public education in the Board;

(b) Sections 53A-1-603 through 53A-1-611, which direct the Board to adopt rules for the maintenance and administration of U-PASS;

(c) Subsection 53A-15-1403(9)(b), which requires the Board to adopt rules to establish a statewide procedure for excusing a student from taking certain assessments; and

(d) S[ubs]ection 53A-1-401[(3)], which allows the Board to [adopt]make rules [in accordance with its responsibilities]to execute the Board's duties and responsibilities under the Utah Constitution and state law.

(2) The purpose of this rule is to:

(a) provide consistent definitions; and

(b) assign responsibilities and procedures for a Board developed and directed comprehensive assessment system for all students, as required by state and federal law.

 

R277-404-2. Definitions.

(1) "Benchmark reading assessment" means [an assessment:]the Dynamic Indicators of Basic Early Literacy Skills or DIBELS assessment that is [

(a) determined by the Board for a student in grade 1 through 3; and

(b) ]administered to a student in grade 1, grade 2, and grade 3 at the beginning, [midpoint]middle, and end of year.

(2)[(a)] "College readiness assessment" means [an assessment adopted by the Board that includes a college admissions test that provides an assessment of language arts, mathematics, and science, that is most commonly used by local universities to assess student preparation for college]the American College Testing exam, or ACT.

[(b) "College readiness assessment" may include:

(i) the Armed Services Vocational Aptitude Battery or ASVAB; and

(ii) a battery of assessments that is predictive of success in higher education.

(c) "College readiness assessment" includes the American College Testing exam or ACT.]

(3) "English Learner" or "EL " student" means a student who is learning in English as a second language.

(4) "English language proficiency assessment" means [an assessment:

(a) designated by the Superintendent; and

(b) ]the World-class Instructional Design and Assessment (WIDA) Assessing Comprehension in English State-to-State (ACCESS), which is designed to measure the acquisition of the academic English language for an English Learner student.

(5) "Family Educational Rights and Privacy Act of 1974" or "FERPA," 20 U.S.C. 1232g, means a federal law designed to protect the privacy of students' education records.

(6) "National Assessment of Education Progress" or "NAEP" means the national achievement assessment administered by the United States Department of Education to measure and track student academic progress.

(7) "Online writing assessment" means [a Board-designated online assessment to]the SAGE writing portion of the SAGE English Language Arts Assessment that measure s writing performance for a student in grades 3 through 11.

(8) "Pre-post assessment" means an assessment administered at the beginning of the school year and at the end of the school year to determine individual student growth in academic proficiency that has occurred during the school year.

(9) "State required assessment" means an assessment described in Subsection 53A-15-1403(9)(a).

(10) "Student Assessment of Growth and Excellence" or "SAGE" means a computer adaptive assessment for:

(a) English language arts grades 3 through 11;

(b) mathematics:

(i) grades 3 through 8; and

(ii) Secondary I, II, and III; and

(c) science:

(i) grades 4 through 8;

(ii) earth science;

(iii) biology;

(iv) physics; and

(v) chemistry.

(11) "Section 504 accommodation plan" means a plan:

(a) required by Section 504 of the Rehabilitation Act of 1973; and

(b) designed to accommodate an individual who has been determined, as a result of an evaluation, to have a physical or mental impairment that substantially limits one or more major life activities.

(12) "Summative adaptive assessment" means [an]the SAGE assessment, which:

(a) is administered upon completion of instruction to assess a student's achievement;

(b) is administered online under the direct supervision of a licensed educator;

(c) is designed to identify student achievement on the standards for the respective grade and course; and

(d) measures [the full]a range of student ability, within the grade or course level standards the student was taught, by adapting to each student's responses, selecting more difficult questions when a student answers correctly and less difficult questions when a student answers incorrectly.

(13) (a) "Utah alternate assessment" means an assessment instrument:

([a]i) [an assessment instrument designated by the Superintendent] for a student in special education with a disability so severe the student is not able to participate in the components of U-PASS even with an assessment accommodation or modification; and

([b]ii) that measures progress on the Utah core instructional goals and objectives in the student's IEP.

(b) "Utah alternate assessment" means:

(i) for science, the Utah Alternate Assessment (UAA); and

(ii) for English language arts and mathematics, the Dynamic Learning Maps (DLM).

(14) "Utah eTranscript and Record Exchange" or "UTREx" means a system that allows:

(a) an LEA and [USOE]the Superintendent to electronically exchange an individual detailed student record; and

(b) electronic transcripts to be sent to any post-secondary institution, private or public, in-state or out-of-state, that participates in the e-transcript service.

(15) "Utah Performance Assessment System for Students" or "U-PASS" means:

(a) [a ]the summative adaptive assessment of a student in grades 3 through 12 in basic skills courses;

(b) [an ]the online writing assessment in grades 3 through 11[, as part of SAGE];

(c) [a ]the college readiness assessment; and

(d) the summative assessment of a student in grade 3 to measure reading grade level using [grade 3 SAGE English Language Arts]the end of year benchmark reading assessment.

 

R277-404-3. Incorporation of Standard Test Administration and Testing Ethics Policy by Reference.

(1) This rule incorporates by reference the Standard Test Administration and Testing Ethics Policy, January 7, 2016, which establishes:

(a) the purpose of testing;

(b) the state assessments to which the policy applies;

(c) teaching practices before assessment occurs;

(d) required procedures for after an assessment is complete and for providing assessment results;

(e) unethical practices;

(f) accountability for ethical test administration;

(g) procedures related to ethics violations; and

(h) additional resources.

(2) A copy of the Standard Test Administration and Testing Ethics Policy is located at:

(a) http://www.schools.utah.gov/assessment/Directors/Resources/EthicsPolicy.aspx ; and

(b) the Utah State Board of Education - 250 East 500 South, Salt Lake City, Utah 84111.

 

R277-404-[ 3 ] 4 . [ Board ] Assessment System - Superintendent Responsibilities.

(1) The Board's comprehensive assessment system for all students in grades K-12 includes:

(a) [a summative adaptive assessment in:]the U-PASS assessments;

[(i) English language arts for grades 3 through 11;

(ii) mathematics for grades 3 through 8;

(iii) secondary math 1, 2, and 3;;

(iv) science for grades 4 through 8; and

(v) earth systems, biology, physics and chemistry;

(b) an online writing assessment for grades 3 through 11;]

([c]b) pre-post kindergarten assessment for a kindergarten student as determined by the LEA;

([d]c) [one]the benchmark reading assessment[approved by the Board for students in grades 1 through 3 and administered to students at the beginning, midpoint and end of year;

(e) grade 3 end of year summative reading assessment using grade 3 SAGE English Language Arts];

([f]d) the Utah['s] alternate assessment, for an eligible student with a disability;

([g]e) [an]the English language proficiency assessment;

([h]f) the National Assessment of Educational Progress (NAEP);

[(i) college readiness assessment for:

(i) grade 11 and optional college; and

(ii) career readiness assessment in grade 8 or 9 and 10, as determined by the LEA]; and

([j]g) reporting by the Superintendent of U-PASS results.

(2) The report required by Subsection [(1)(j)](1)(g) shall include:

(a) student performance based on information that is disaggregated with respect to race, ethnicity, gender, English proficiency, eligibility for special education services, and free or reduced price school lunch status;

(b) security features to maintain the integrity of the system, including statewide uniform assessment dates, assessment administration protocols, and training; and

(c) summative adaptive assessment results disseminated by the Superintendent to an LEA, parent, and other, as appropriate, consistent with FERPA.

(3) The [Board]Superintendent shall provide[specific rules, administrative] guidelines, timelines, procedures, and assessment ethics training and requirements for all required assessments.

(4) The Superintendent shall designate a testing schedule for each state-required assessment and publish the testing window dates on the Board's website before the beginning of the school year.

 

R277-404-[4]5 . LEA Responsibilities - Time Periods for Assessment Administration.

(1) Except as provided in Section 53A-1-603, [A]an LEA shall develop a comprehensive assessment system plan to include the assessments described in Subsection R277-404-[3]5(1).

(2) The plan shall[, at a minimum,] include:

(a) the dates that the LEA will administer each required assessment;

(b) if the LEA decided to offer its grade 11 students only the college readiness assessment and not the SAGE assessment;

([a]c) professional development for an educator to fully implement the assessment system;

([b]d) training for an educator and an appropriate paraprofessional in the requirements of assessment administration ethics;

([c]e) training for an educator and an appropriate paraprofessional to utilize assessment results effectively to inform instruction; and

([d]f) adequate oversight of test administration to ensure compliance with Section 53A-1-603 as follows:

(i) an LEA or online provider shall test all enrolled students unless a student has a written parental excuse under Subsection 53A-15-1403(9);

(ii) a student participating in the Statewide Online Education Program is assessed consistent with Section 53A-15-1210; and

(iii) a third party vendor or contractor may not administer or supervise U-PASS.

[(3) An LEA shall make all policies and procedures consistent with the law, Board rules for standardized assessment administration, and the USOE Testing Ethics Policy, approved by the Board August 8, 2014, incorporated by reference, and located at USOE, 250 East 500 South, Salt Lake City, or online at http://www.schools.utah.gov/assessment/Directors/Resources.aspx.]

(3) An LEA shall submit the plan to the Superintendent by September 15 annually.

(4) At least once each school year, an LEA shall provide professional development for all educators, administrators, and standardized assessment administrators concerning guidelines and procedures for standardized assessment administration, including educator responsibility for assessment security and proper professional practices.

(5) LEA assessment staff shall use the [USOE]Standard Test Administration and Testing Ethics Policy in providing training for all assessment administrators and proctors.

(6) An LEA may not release state assessment data publicly until authorized to do so by the Superintendent.

(7) An LEA educator or trained employee shall administer assessments required under R277-404-5 consistent with the testing schedule published on the Board's website.

(8) An LEA educator or trained employee shall complete all required assessment procedures prior to the end of the assessment window defined by the Superintendent.

(9)(a) If an LEA requires an alternative schedule with assessment dates outside of the Superintendent's published schedule, the LEA shall submit the alternative testing plan to the Superintendent by September 15 annually.

(b) The alternative testing plan shall set dates for summative adaptive assessment administration for courses taught face to face or online.

 

R277-404-[5]6 . School Responsibilities.

(1) An LEA, school, or educator may not use a student's score on a state required assessment to determine:

(a) the student's academic grade, or a portion of the student's academic grade, for the appropriate course; or

(b) whether the student may advance to the next grade level.

(2) An LEA and school shall require an educator and assessment administrator and proctor to individually sign the Testing Ethics signature page provided by [USOE]Superintendent acknowledging or assuring that the educator administers assessments consistent with ethics and protocol requirements.

(3) All educators and assessment administrators shall conduct assessment preparation, supervise assessment administration, [provide]and certify assessment results[, and complete error resolution] before providing results to the Superintendent.

(4) All educators and assessment administrators and proctors shall securely handle and return all protected assessment materials, where instructed, in strict accordance with the procedures and directions specified in assessment administration manuals, LEA rules and policies, [Board rules, USOE]and the Standard Test Administration and Testing Ethics Policy[, and state applications of federal requirements for funding].

(5) A student's IEP, EL, or Section 504 accommodation plan team shall determine an individual student's participation in statewide assessments consistent with the Utah Participation and Accommodations Policy.

 

R277-404-[6]7 . Student and Parent Participation in Student Assessments in Public Schools; Parental Exclusion from Testing and Safe Harbor Provisions.

(1)(a) Parents are primarily responsible for their children's education and have the constitutional right to determine which aspects of public education, including assessment systems, in which their children participate.

(b) Parents may further exercise their inherent rights to exempt their children from a state required assessment without further consequence by an LEA.

(2) An LEA shall administer state required assessments to all students unless:

(a) the Utah alternate assessment is approved for specific students consistent with federal law and as specified in [a]the student's IEP; or

(b) students are excused by a parent or guardian under Section 53A-15-1403(9) and as provided in this rule.

(3)(a) A parent may exercise the right to exempt their child from a state required assessment.

(b) Except as provided in Subsection (3)(c), upon exercising the right to exempt a child from a state required assessment under this provision, an LEA may not impose an adverse consequence on a child as a result of the exercise of rights under this provision.

(c) If a parent exempts the parent's child from the basic civics test required in Sections 53A-13-109.5 and R277-700-8, the parent's child is not exempt from the graduation requirement in Subsection 53A-13-109.5(2), and may not graduate without successfully completing the requirements of Sections 53A-13-109.5 and R277-700-8.

(4)(a) In order to exercise the right to exempt a child from a state required assessment under this provision and insure the protections of this provision, a parent shall:

(i) fill out:

(A) the Parental Exclusion from State Assessment Form provided on [USOE's]Board's website; or

(B) an LEA specific form as described in Subsection (4)(b); and

(ii) submit the form:

(A) to the principal or LEA either by email, mail, or in person; and

(B) on an annual basis and at least one day prior to beginning of the assessment.

(b) An LEA may create an LEA specific form for a parent to fill out as described in Subsection (4)(a)(i)(B) if:

(i) the LEA includes a list of local LEA assessments that a parent may exempt the parent's student from as part of the LEA's specific form; and

(ii) the LEA's specific form includes all of the information described in the Parental Exclusion from State Assessment Form provided on [USOE's]Board's website as described in Subsection (4)(a)(i)(A).

(5)(a) A teacher, principal, or other LEA administrator may contact a parent to verify that the parent submitted a parental exclusion form described in Subsection (4)(a)(i).

(b) An LEA may request, but may not require, a parent to meet with a teacher, principal, or other LEA administrator regarding the parent's request to exclude the parent's student from taking a state required assessment.

(6) School grading, teacher evaluations, and student progress reports or grades may not be negatively impacted by students excused from taking a state required assessment.

(7) Any assessment that is not a state required assessment, the administration of the assessments, and the consequence of taking or failing to take the assessments is governed by policy adopted by each LEA.

(8) An LEA shall provide a student's individual test results and scores to the student's parent or guardian upon request and consistent with the protection of student privacy.

(9) An LEA may not reward a student for taking a state required assessment.

 

R277-404-[7]8 . Public Education Employee Compliance with Assessment Requirements, Protocols, and Security.

(1) An educator, test administrator or proctor, administrator, or school employee may not:

(a) provide a student directly or indirectly with a specific question, answer, or the content of any specific item in a standardized assessment prior to assessment administration;

(b) download, copy, print, take a picture of, or make any facsimile of protected assessment material prior to, during, or after assessment administration without express permission of the Superintendent and an LEA administrator;

(c) change, alter, or amend any student online or paper response or any other standardized assessment material at any time in a way that alters the student's intended response;

(d) use any prior form of any standardized assessment, including pilot assessment materials, that the Superintendent has not released in assessment preparation without express permission of [USOE]the Superintendent and an LEA administrator;

(e) violate any specific assessment administrative procedure specified in the assessment administration manual, violate any state or LEA standardized assessment policy or procedure, or violate any procedure specified in [USOE]the Standard Test Administration and Testing Ethics Policy;

(f) fail to administer a state required assessment;

(g) fail to administer a state required assessment within the designated assessment window;

(h) submit falsified data;

(i) allow a student to copy, reproduce, or photograph an assessment item or component; or

(j) knowingly do anything that would affect the security, validity, or reliability of standardized assessment scores of any individual student, class, or school.

(2) A school employee shall promptly report an assessment violation or irregularity to a building administrator, an LEA superintendent or director, or [USOE]the Superintendent.

(3) An educator who violates this rule or an assessment protocol is subject to Utah Professional Practices Advisory Commission or Board disciplinary action consistent with R277-515.

(4) All assessment material, questions, and student responses for required assessments is designated protected, consistent with Section 63G-2-305, until released by the Superintendent.

(5)(a) Each LEA shall ensure that all assessment content is secured so that only authorized personnel have access and that assessment materials are returned to [USOE]Superintendent following testing, as required by the Superintendent.

(b) An individual educator or school employee may not retain or distribute test materials, in either paper or electronic form, for purposes inconsistent with ethical test administration or beyond the time period allowed for test administration.

 

[ R277-404-8. Time Periods for Assessment Administration.

(1) An LEA educator or trained employee shall administer assessments required under R277-404-3 consistent with the following schedule:

(a) all summative adaptive assessments, an online writing assessment, and a Utah alternative assessment for elementary and secondary, English language arts, math, science, within the Superintendent's annually designated assessment windows;

(b) English language proficiency assessment:

(i) annually to all English Learner students identified as Level 1 Entering, Level 2 Beginning, Level 3 Developing, Level 4 Expanding, or enrolled for the first time in the LEA at any time during the school year to show student progress; and

(ii) submit materials to the Superintendent's identified scoring provider for scanning and scoring on a schedule defined by the Superintendent;

(c) pre-post kindergarten assessment for a kindergarten student as determined by the LEA during assessment windows determined by the LEA;

(d) one benchmark reading assessment determined by the Board for grade 1, grade 2, and grade 3 students in the beginning, midpoint, and end of the school year;

(e) grade 3 end of year summative reading assessment using grade 3 SAGE English Language Arts; and

(f) NAEP assessments determined and required annually by the United States Department of Education and administered to students as directed by United States Department of Education.

(2) An LEA educator or trained employee shall complete all required assessment procedures prior to the end of the assessment window defined by the Superintendent.

(3)(a) An LEA that has an alternative schedule shall submit an annual testing plan to the Superintendent by September 1 annually.

(b) The plan shall:

(i) set dates for summative adaptive assessment administration for courses taught face to face or online;

(ii) set dates to assess students at the point in the course where students have had approximately the same amount of instructional time as students on a traditional full year schedule; and

(iii) provide a course level assessment schedule to the Superintendent before instruction begins for the course.]

 

R277-404-9. Data Exchanges.

(1) The [USOE]Board's IT Section shall communicate regularly with an LEA regarding the required format for electronic submission of required data.

(2) An LEA shall update UTREx data using the processes and according to schedules determined by the Superintendent.

(3) An LEA shall ensure that any computer software for maintaining or submitting LEA data is compatible with data reporting requirements established in Rule R277-484.

(4) The Superintendent shall provide direction to an LEA detailing the data exchange requirements for each assessment.

(5) An LEA shall ensure that all summative testing data have been collected and certify that the data are ready for accountability purposes no later than July 12.

([5]6) An LEA shall verify that it has satisfied all the requirements of the Superintendent's directions described in this section.

([6]7) Consistent with Utah law, the Superintendent shall return assessment results from all required assessments to the school before the end of the school year.

 

KEY: assessments , student achievements

Date of Enactment or Last Substantive Amendment: [December 8, 2015]2016

Notice of Continuation: September 13, 2013[-611]

Authorizing, and Implemented or Interpreted Law: Art X Sec 3; 53A-1-603 through 53A-1-611 ; 53A-1-401(3)