DAR File No. 42529

Technology Services, Administration

Rule R895-12

Telecommunications Services and Requirements

Notice of 120-Day (Emergency) Rule

DAR File No.: 42529
Filed: 01/30/2018 04:31:46 PM

RULE ANALYSIS

Purpose of the rule or reason for the change:

As provided in Section 63F-1-206, all state agencies must subscribe to the telecommunications services of the Department of Technology Services, unless exempted by law. The purpose of this rule is to specify the standards and procedures required of state agencies for telecommunications services.

Summary of the rule or change:

The purpose of this rule is to specify the standards and procedures required of state agencies for telecommunications services. There is no change from the rule that expired on 01/30/2018. This filing puts the rule back in place.

Emergency rule reason and justification:

Regular rulemaking procedures would place the agency in violation of federal or state law.

Justification: Subsection 63F-1-206-1(a)(viii) requires the Chief Information Officer to establish a rule for telecommunications standards and specifications.

Statutory or constitutional authorization for this rule:

• Section 63F-1-206

Anticipated cost or savings to:

the state budget:

There is no anticipated cost or savings to the state budget because this rule only provides standards and specifications for telecommunications, with no changes to the original content.

local governments:

There is no anticipated cost or savings to local governments because this rule only provides standards and specifications for telecommunications, with no changes to the original content.

small businesses:

There is no anticipated cost or savings to small businesses because this rule only provides standards and specifications for telecommunications, with no changes to the original content.

persons other than small businesses, businesses, or local governmental entities:

There is no anticipated cost or savings to other persons because this rule only provides standards and specifications for telecommunications, with no changes to the original content.

Compliance costs for affected persons:

There is no anticipated compliance costs because this rule only provides standards and specifications for telecommunications, with no changes to the original content.

Comments by the department head on the fiscal impact the rule may have on businesses:

There is no anticipated fiscal impact to businesses because this rule only provides standards and specifications for telecommunications, with no changes to the original content.

Michael Hussey, CIO and Executive Director

The full text of this rule may be inspected, during regular business hours, at the Office of Administrative Rules, or at:

Technology Services
Administration
Room 6000 STATE OFFICE BUILDING
450 N STATE ST
SALT LAKE CITY, UT 84114

Direct questions regarding this rule to:

• Stephanie Weteling at the above address, by phone at 801-538-3284, by FAX at 801-538-3622, or by Internet E-mail at [email protected]

This rule is effective on:

01/30/2018

Authorized by:

Michael Hussey, Executive Director and CIO

R895. Technology Services, Administration.

R895-12. Telecommunications Services and Requirements.

R895-12-1. Purpose.

As provided in Section 63F-1-206, all state agencies must subscribe to the telecommunications services of the Department of Technology Services, unless excepted by law. The purpose of this rule is to specify the standards and procedures required of state agencies for telecommunications services.

 

R895-12-2. Definitions.

(1) "agency" means all state agencies that fall within the purview 63F-1-102.

(2) "division" means the Division of Enterprise Services.

 

R895-12-3. Required Agency Coordination with the Division of Enterprise Services.

A. Pursuant to Section 63F-1-206, all state agencies shall coordinate with and adhere to the requirements of the Division when:

1. in need of consulting assistance on telecommunications systems;

2. installing a new telecommunications system;

3. making additions or changes to a telecommunications system; or

4. moving all or some agency offices to a new location.

B. Agencies shall contact the Division about, and the Division shall provide assistance with:

1. evaluations of systems and system changes;

2. long distance services and costs;

3. technical training;

4. service and equipment procurement;

5. bid and proposal specifications and evaluations;

6. liaison with vendors;

7. maintenance contracts;

8. networking;

9. billing and questions on billings;

10. repair service;

11. operator assistance;

12. wiring and wire installation;

13. equipment and problems and alternatives;

14. line information and installation; and

15. other similar services.

 

R895-12-4. Delegation of Authority over Telecommunications Functions.

A. Pursuant to Section 63F-1-208, the Division may delegate specific telecommunications functions to specific agencies by written interagency agreement signed by the Division director and the head of the agency to which the authority is delegated.

B. Delegation agreements are subject to the approval of the executive director of the Department of Technology Services.

C. Terms of the interagency agreement must adhere to the provisions of Section 63F-1-208 and shall be audited for compliance by the Division at least annually.

D. Upon an audit finding of agency non-compliance, the Division director shall issue a written report to the Director of the Department of Technology Services recommending termination of the agreement or other corrective action. The Division shall send copies to the subject agency and head of the agency's department.

E. The Division shall provide any agency found in non-compliance an opportunity for an informal hearing or written response.

F. If, after receiving the agency's response, the Division still finds non-compliance with agreement terms, the Division shall terminate the agreement, subject to approval of the Director of the Department of Technology Services.

 

R895-12-5. Telecommunications Standards and Specifications.

A. The Division shall develop and update a listing of statewide telecommunications standards and specifications. Agencies may obtain copies of the current standards and specifications from the Division upon request.

B. Because most standards and specifications may vary considerably from one system to another, the Division shall specify all applicable standards and specifications in each agency contract or interagency delegation agreement.

 

R895-12-6. Fee Schedules.

As provided in Section 63A-6-105, the Division shall determine a schedule of service fees to be charged agencies, based on the most cost effective and economical alternatives.

 

KEY: telecommunications, data processing, appellate procedures

Date of Enactment or Last Substantive Amendment: January 30, 2018

Authorizing, and Implemented or Interpreted Law: 63A-6-101 et seq.; 63F-1-102; 63F-1-206; 63F-1-208