Utah Administrative Code
The Utah Administrative Code is the body of all effective administrative rules as compiled and organized by the Division of Administrative Rules (see Subsection 63G-3-102(5); see also Sections 63G-3-701 and 702).
NOTE: For a list of rules that have been made effective since December 1, 2018, please see the codification segue page.
NOTE TO RULEFILING AGENCIES: Use the RTF version for submitting rule changes.
R33. Administrative Services, Purchasing and General Services.
Rule R33-21. Interaction Between Procurement Units.
As in effect on December 1, 2018
Table of Contents
- R33-21-101. Cooperative Purchasing.
- R33-21-201. State Cooperative Contracts.
- R33-21-201e. Division May Charge Administrative Fees on State Cooperative Contracts -- Prohibition Against Other Procurement Units Charging Fees on State Contracts.
- R33-21-301. Discount Pricing for Large Volume Purchases for Items on State Contract.
- Date of Enactment or Last Substantive Amendment
- Authorizing, Implemented, or Interpreted Law
Cooperative purchasing shall be conducted in accordance with the requirements set forth in Section 63G-6a-2105. All definitions in the Utah Procurement Code shall apply to this Rule unless otherwise specified in this Rule. This Rule provides additional requirements and procedures and must be used in conjunction with the Utah Procurement Code.
(a) An executive branch procurement unit shall obtain procurement items from state cooperative contracts whether statewide or regional unless the chief procurement officer determines, in accordance with Section 63G-6a-506(5)(b)(i), that it is in the best interest of the state to obtain an individual procurement item outside the state contract.
(b) In accordance with Section 63G-6a-2105, public entities, nonprofit organizations, and agencies of the federal government may obtain procurement items from state cooperative contracts awarded by the chief procurement officer.
R33-21-201e. Division May Charge Administrative Fees on State Cooperative Contracts -- Prohibition Against Other Procurement Units Charging Fees on State Contracts.
(1) In accordance with Section 63A-1-109.5, 63A-2-103, 63G-6a-303(2), and other applicable State of Utah law, the Director of the Division of Purchasing and General Services serving as the chief procurement officer of the state shall administer the state's cooperative purchasing program and may impose or assess an administrative fee on contractors and vendors on state cooperative contracts as part of its internal service fund authorization.
(2) The Division shall include a provision in each state cooperative contract prohibiting any other procurement unit from charging any type of fee, surcharge, or rebate on a state cooperative contract issued by the chief procurement officer.
(1) Eligible users of state cooperative contracts may seek to obtain additional volume discount pricing for large volume orders provided state cooperative contractors are willing to offer additional discounts for large volume orders.
(a) Eligible users may not coerce, intimidate or in any way compel vendors on state cooperative contracts to offer additional discount pricing.
(b) Eligible users seeking additional pricing discounts for large volume purchases shall issue a "Request for Price Quotations" to each vendor on a state cooperative contract for the procurement item being purchased.
(c) Executive branch procurement units without independent procurement authority shall contact the division to issue the request for price quotations.
(d) The request for price quotations shall include:
(i) a detailed description of the procurement item;
(ii) the estimated number or volume of procurement items that will be purchased;
(iii) the period of time that price quotations will be accepted, including the date and time price quotations will be opened;
(iv) the manner in which price quotations will be accepted;
(v) the place where price quotations shall be submitted; and
(vi) the period of time the price quotation must be guaranteed.
(e) Price quotations shall be kept confidential until the date and time of the opening and may not be disclosed to other vendors on state cooperative contracts until after the date and time of the opening. Email quotations are acceptable.
(f) Price quotations will be opened in the presence of a minimum of two witnesses.
(g) Price quotations will become public at the time of the opening.
(2) All terms and conditions of the state cooperative contract shall remain in effect unless the chief procurement officer approves the modification.
(3) This process may not be used for:
(a) an anti-competitive practice such as:
(i) bid rigging;
(ii) steering a contract to a preferred state cooperative contractor;
(iii) utilizing auction techniques where price quotations are improperly disclosed and contractors bid against each other's price;
(iv) disclosing pricing or other confidential information prior to the date and time of the opening; or
(v) any other practice prohibited by the Utah Procurement Code.
(4) All sales resulting from the quotations received under the process conducted in accordance with Section R33-21-301 shall be recorded as usage under the existing state cooperative contract, are subject to the administrative fee associated with the state cooperative contract, and shall be reported to the division.
cooperative purchasing, state contracts, procurement units
June 21, 2017
For questions regarding the content or application of rules under Title R33, please contact the promulgating agency (Administrative Services, Purchasing and General Services). A list of agencies with links to their homepages is available at http://www.utah.gov/government/agencylist.html or from http://www.rules.utah.gov/contact/agencycontacts.htm.