File No. 34684
This rule was published in the May 1, 2011, issue (Vol. 2011, No. 9) of the Utah State Bulletin.
Environmental Quality, Radiation Control
Rule R313-17
Administrative Procedures
Notice of Proposed Rule
(Amendment)
DAR File No.: 34684
Filed: 04/13/2011 11:55:50 AM
RULE ANALYSIS
Purpose of the rule or reason for the change:
This filing is a companion rulemaking to DAR No. 34472. Much of the text in Rule R313-17 is to be deleted because the Department of Environmental Quality is updating its rule governing administrative procedures, and it is simultaneously consolidating those procedures into one rule (Rule R305-6). Rule R313-17 is being updated to clarify the statutory authority behind the rule and that Subsection R313-17-2(1)(b) does not apply to ionizing radiation producing machines used in the healing arts. An update is also needed to identify the methods that may be used to give the public notice of an agency action. (DAR NOTE: The proposed new Rule R305-6 was published under DAR No. 34472 in the March 15, 2011, issue of the Bulletin.)
Summary of the rule or change:
The most significant change to Rule R313-17 is to note that administrative proceedings under the Radiation Control Act will be governed by Rule R305-6. The rule is being updated to clarify the statutory authority behind Rule R313-17. A change is needed to clarify that Subsection R313-17-2(1)(b) does not apply to ionizing radiation producing machines used in the healing arts. An update is also needed to identify the methods that may be used to give the public notice of an agency action.
State statutory or constitutional authorization for this rule:
- Section 63G-4-102
- Subsection 19-3-104(4)
- Sections 63G-4-201 through 63G-4-205
Anticipated cost or savings to:
the state budget:
The changes to administrative proceedings from those currently being used are not expected to be substantial enough to have an impact on the budget of any participant. Although some changes have been proposed to improve efficiency, e.g., new requirements regarding discovery in Section R305-6-209, it is also anticipated that efficiencies will be offset by a steadily increasing caseload. There is an expected, but unquantifiable, cost savings for the Division of Radiation Control (DRC) when public notice of an agency action is given through the DRC website in lieu of publication in a newspaper.
local governments:
There is no direct impact on local government, except that they may be regulated entities that would be governed by the rule. The changes to administrative proceedings from those currently being used are not expected to be substantial enough to have an impact on the budget of any participant. Although some changes have been proposed to improve efficiency, e.g., new requirements regarding discovery in Section R305-6-209, it would be speculative to suggest that the impact of any improvement would be measurable savings. It is also anticipated that efficiencies will be offset by a steadily increasing caseload.
small businesses:
The changes to administrative proceedings from those currently being used are not expected to be substantial enough to have an impact on the budget of any participant. Although some changes have been proposed to improve efficiency, e.g., new requirements regarding discovery in Section R305-6-209, it would be speculative to suggest that the impact of any improvement would be measurable savings for any specific proceeding.
persons other than small businesses, businesses, or local governmental entities:
Individuals, partnerships, and other entities can be regulated entities that will be governed by the Rule R305-6. The changes to administrative proceedings from those currently being used are not expected to be substantial enough to have an impact on the budget of any participant. Although some changes have been proposed to improve efficiency, e.g., new requirements regarding discovery in Section R305-6-209, it would be speculative to suggest that the impact of any improvement would be measurable savings for any specific proceeding.
Compliance costs for affected persons:
The changes to administrative proceedings from those currently being used are not expected to be substantial enough to have an impact on the budget of any participant. Although some changes have been proposed to improve efficiency, e.g., new requirements regarding discovery in Section R305-6-209, it would be speculative to suggest that the impact of any improvement would be measurable savings for any specific proceeding.
Comments by the department head on the fiscal impact the rule may have on businesses:
The changes to administrative proceedings from those currently being used are not expected to be substantial enough to have an impact on the budget of any participant. Although some changes have been proposed to improve efficiency, e.g., new requirements regarding discovery in Section R305-6-209, it would be speculative to suggest that the impact of any improvement would be measurable savings for any specific proceeding. There is an expected, but unquantifiable, cost savings for DRC when public notice of an agency action is given through the DRC website in lieu of publication in a newspaper.
Amanda Smith, Executive Director
The full text of this rule may be inspected, during regular business hours, at the Division of Administrative Rules, or at:
Environmental QualityRadiation Control
195 N 1950 W
SALT LAKE CITY, UT 84116-3085
Direct questions regarding this rule to:
- Craig Jones at the above address, by phone at 801-536-4264, by FAX at 801-533-4097, or by Internet E-mail at [email protected]
Interested persons may present their views on this rule by submitting written comments to the address above no later than 5:00 p.m. on:
05/31/2011
This rule may become effective on:
07/01/2011
Authorized by:
Rusty Lundberg, Director
RULE TEXT
R313. Environmental Quality, Radiation.
R313-17. Administrative Procedures.
R313-17-1. [Application of Rule]Authority.
[This rule applies to proceedings under Title 19, Chapter 3
(Radiation Control Act)]The rules set forth herein are adopted pursuant to the provision
of Subsection 19-3-104(4) and Section 63G-4-102 and Sections
63G-4-201 through 63G-4-205.
R313-17-2. Public Notice and Public Comment Period.
(1) The Executive Secretary [shall]may give public notice of, and an opportunity to comment on
the following actions:
(a) Proposed licensing action for license categories 2b and c, 4a, b, c, d and 6 identified in Section R313-70-7 or a proposed approval or denial of a significant radioactive materials license, license amendment, or license renewal.
(b) The initial proposed registration of an ionizing radiation producing machine which operates at a kilovoltage potential (kVp) greater than 200 in an open beam configuration. R313-17-2(1)(b) does not apply to ionizing radiation producing machines use d in the healing arts.
(c) Board activities that may have significant public interest and the Board requests the Executive Secretary to take public comment on those proposed activities.
(2) Public notice shall allow at least 30 days for public comment.
(3) Public notice may describe more than one action listed in Subsection R313-17-2(1) and may combine notice of a public hearing with notice of the proposed action.
(4) Public notice shall be given by one or more of the following methods:
(a) P[p]ublication in a newspaper of general circulation
in the area affected by the proposed action,
(b) Publication on the Division of Radiation Control website, or
(c) Distribution by an electronic mail server.[Notice shall also be given to persons on a mailing list developed by the Executive Secretary and those who request in writing to be notified.]
R313-17-3. Administrative Procedures.[Public Comments, Response to Comments and Requests for Public Hearings.]
Administrative proceedings under the Radiation Control Act are governed by Rule R305-6.
[(1) During the public comment period provided under R313-17-2, any interested person may submit written comments on the proposed action and may request a public hearing, if no hearing has already been scheduled.
(2) A request for a public hearing shall be in writing
and shall state the nature of the issues proposed to be raised in
the hearing.
(3) Comments received during the public comment period
and during any hearing shall be considered in making the final
decision.
(4) At the time of the final decision, the Executive
Secretary shall issue a response to comments, which shall
include:
(a) Specific provisions, if any, that have been changed
in the final action and the reasons for the change; and
(b) A brief description and response to all significant
comments raised during the public comment period or during any
hearing.
(5) The Executive Secretary's response to public
comments shall be available to the public.
R313-17-4. Public Hearings.
(1) This section applies to hearings for public comment
on proposed actions specified in R313-17-2. This section does not
govern adjudicative proceedings.
(2) The Executive Secretary shall hold a public hearing
whenever he finds, on the basis of requests, a significant degree
of public interest in the proposed action.
(3) The Executive Secretary may also hold a public
hearing at his discretion, whenever, for instance, a hearing
might clarify one or more issues involved in the proposed
action.
(4) The Executive Secretary shall hold a public hearing
whenever he receives written notice of opposition to a proposed
action and a request for a hearing within 30 days of public
notice under R313-17-2.
(5)(a) Public notice of the hearing shall be given as
specified in R313-17-2.
(b) The public comment period under R313-17-2 shall
automatically be extended to the close of any public hearing
under this section. The hearing officer may also extend the
comment period by so stating at the hearing.
(c) Whenever possible the Executive Secretary shall
schedule a hearing under this section at a time and location
convenient to the parties involved.
(d) Any person at the hearing may submit oral or written
statements and data concerning the proposed action. Reasonable
limits may be set upon the time allowed for oral statements and
the submission of statements in writing may be required.
(e) A tape recording or written transcript of the hearing
shall be made available to the public.
R313-17-5. Administrative Procedures General Provisions.
(1) PURPOSE AND SCOPE
R313-17-5 through R313-17-13 set out procedures for
conducting formal adjudicative proceedings in accordance with the
Utah Administrative Procedures Act (UAPA), Section 63G-4-102 et
seq. and govern:
(a) the contest of the validity of initial order or
notice of violation as described in R313-17-5(2);
(b) the contest of proposed imposition of civil penalties
under Section 19-3-109; and
(c) other formal adjudicative proceedings before the
Radiation Control Board.
(2) INITIAL PROCEEDINGS EXEMPT FROM UAPA
Proceedings that culminate in the issuance of an initial
order or a notice of violation under the Utah Radiation Control
Act are not governed by UAPA as specified in Section
63G-4-102(2)(k). This includes, but is not limited to, initial
proceedings regarding:
(a) approval, amendment, denial, termination, transfer,
revocation, or renewal of licenses;
(b) requests for variances, exemptions, and other
approvals;
(c) notices of violation and orders associated with
notices of violation;
(d) orders to comply and orders to cease and
desist;
(e) impoundment of radioactive material;
(f) orders for decommissioning;
(g) declaratory orders; and
(h) orders for surveying, monitoring, sampling, or
information;
(3) DESIGNATION OF PROCEEDINGS
(a) Contest of an initial order or notice of violation or
proposed imposition of civil penalties shall be conducted as a
formal proceeding.
(b) The Board in accordance with Section 63G-4-202(3) may
convert proceedings which are designated to be formal to
informal, and proceedings which are designated as informal to
formal if conversion is in the public interest and rights of all
parties are not unfairly prejudiced.
(c) Unless otherwise stated in R313, informal
adjudicative proceedings shall be conducted in accordance with
Section 63G-4-203.
(4) APPEARANCES AND REPRESENTATION
(a) An individual who is a participant to a proceeding,
or an officer designated by a partnership, corporation,
association, or governmental entity which is a participant to a
proceeding, may represent his, her, or its interest in the
proceeding.
(b) Any participant may be represented by legal
counsel.
(5) COMPUTATION OF TIME
Time shall be computed as provided in Rule 6(a) of the
Utah Rules of Civil Procedure except that no additional time
shall be allowed for service by mail.
R313-17-6. Commencing a Formal Adjudicative Proceeding.
(1) Except as otherwise permitted by emergency orders as
described in Section 63G-4-502, all adjudicative proceedings
shall be commenced by either:
(a) a Notice of Agency Action in accordance with Section
63G-4-201, if proceedings are commenced by the Board; or
(b) a Request for Agency Action in accordance with
R313-17-6(2), if proceedings are commenced by a person other than
the Board.
(2)(a) The validity of initial orders, notices of
violation and proposed imposition of civil penalties, as
described in R313-17-5(1) and (2), may be contested by filing a
written Request for Agency Action with the Board and submitted
to:
Executive Secretary, Utah Radiation Control
Board
Division of Radiation Control
168 North 1950 West
PO Box 144850
Salt Lake City, Utah 84114-4850.
(b) Any such request is governed by and shall comply with
the requirements of Section 63G-4-201(3) and shall be received
for filing within 30 days of the issuance of the Executive
Secretary's order or notice of violation.
(c)(i) All initial orders or notices of violation are
effective upon issuance and shall become final if not contested
within 30 days after the date issued.
(ii) Issuance of such orders or notices of violation
means the time a signed order is mailed by certified mail to the
recipient's most current address or hand delivered to the
recipient.
(iii) If delivery by certified mail is refused, the
issued order or notice shall be sent by regular first class
mail.
(d) Failure to timely contest an initial order or notice
of violation waives any right of administrative contest,
reconsideration, review or judicial appeal.
(3) RESPONSE TO REQUEST FOR AGENCY ACTION
In accordance with Section 63G-4-201(3)(d) and (e),
notice of the time and place for a hearing shall be provided in
the response to a request for agency action, or shall be provided
promptly after the hearing is scheduled.
(4) PRE-HEARING RECORD
The Executive Secretary shall compile an administrative
record prior to a scheduled hearing and give any party the
opportunity to supplement the record. The pre-hearing record
shall also consist of pleadings or other documents filed prior to
the hearing.
R313-17-7. Parties and Intervention.
(1) DETERMINATION OF A PARTY.
The following persons are Parties to a formal proceeding
governed by these rules:
(a) The person to whom an initial order or notice of
violation is directed, such as a person who submitted a license
application that was approved or disapproved by order of the
Executive Secretary;
(b) The Executive Secretary of the Radiation Control
Board; and
(c) All persons whose legal rights or interests are
substantially affected by the proceeding, who have standing to
participate in the proceeding, and to whom the Board has granted
intervention under R313-17-7(2).
(2) INTERVENTION
A petition for intervention may be filed by a petitioner
to commence an adjudicative proceeding in accordance with
R313-17-6(2) or to intervene after a notice of agency action or
request for agency action has been filed. A petitioner for
intervention shall meet the following requirements:
(a)(i) The request for agency action is timely filed in
accordance with R313-17-6(2); or
(ii) The Petition to Intervene in a proceeding commenced
by a party other than the Petitioner for Intervention is filed
with the Board, with a copy to all parties, within 20 days from
the date of the Notice of Agency Action or Request for Agency
Action.
(b) The Petition to Intervene:
(i) Identifies the proceedings in which intervention is
sought;
(ii) Contains a statement of facts demonstrating that the
petitioner's legal rights or interests are substantially
affected by the formal adjudicative proceeding and the petitioner
qualifies as an Intervenor under Section 63G-4-207; and
(iii) Includes a statement of relief sought from the
Board, including the basis thereof.
(c) Unless modified by the Presiding Officer, any party
may respond to a Petition for Intervention during the period
allowed for responsive pleadings under Section 63G-4-204. The
Chair of the Radiation Control Board may act as Presiding Officer
for purposes of this paragraph.
(d) Intervention may only be granted by order of the
Board to a petitioner who meets the requirements of
R313-17-7(2)(a) and (b).
(3) DESIGNATION OF PARTIES
Unless otherwise designed by the Hearing
Officer:
(a) The person filing a Request for Agency Action shall
be the Petitioner and the Executive Secretary shall be the
Respondent.
(b) In a proceeding requested by a Petitioner for
Intervention, the person granted Intervenor status shall be the
Petitioner. The Executive Secretary and the person to whom the
challenged order or notice is directed shall be the
Respondents.
(4) AMICUS CURIAE (Friend of the Court)
Persons may be permitted by the Presiding Officer(s) to
enter an appearance as Amicus Curiae (Friend of the Court),
subject to conditions established by the Presiding
Officer(s).
R313-17-8. Conduct of Proceedings.
(1) ROLE OF BOARD
(a) The Board is the "agency head" as that term
is used in Section 63G-4. The Board is also the "presiding
officer," as that term is used in Section 63G-4,
except:
(i) The Chair of the Board shall be considered the
Presiding Officer to the extent that these rules allow;
and
(ii) The Board may by order appoint one or more Presiding
Officers to preside over all or a portion of the
proceedings.
(b) The Chair of the Board may delegate his or her
authority as specified in this Rule to another Board
member.
(2) APPOINTED PRESIDING OFFICERS
Unless otherwise explicitly provided in an order of
appointment, any appointment of a Presiding Officer shall be for
the purpose of conducting all aspects of an adjudicative
proceeding, except grant of intervention, stays of orders and
issuance of the final order. As used in these rules, the term
Presiding Officer shall mean Presiding Officers if more than one
Presiding Officer is appointed by the Board.
(3) PRE-HEARING CONFERENCES
The Presiding Officer may direct the Parties to appear at
a specified time and place for pre-hearing conferences for the
purposes of clarifying the issues, simplifying the evidence,
facilitating discovery, expediting proceedings, or encouraging
settlement.
(4) BRIEFS
(a) Unless otherwise directed by the Presiding Officer,
parties to the proceeding may submit a pre-hearing brief at least
five business days before the hearing. Post-hearing briefs will
be allowed only as authorized by the Presiding Officer.
(b) Response briefs may not be filed unless permitted by
the Presiding Officer.
(5) SCHEDULES
(a) The Presiding Officer shall establish schedules for
discovery and other pre-hearing proceedings, for the hearing, and
for any post-hearing proceedings.
(b) The parties are encouraged to prepare a joint
proposed schedule. If the parties cannot agree on a joint
proposed schedule, the Presiding Officer may consider proposals
by any party.
(6) EXTENSIONS OF TIME
Except as otherwise provided by statute, the Presiding
Officer may approve extensions of time limits established by this
rule, and may extend time limits adopted in schedules established
under R313-17-8(5). The Presiding Officer may also postpone
hearings. The Chair of the Board may act as Presiding Officer for
purposes of this paragraph.
(7) MOTIONS
All motions shall be filed a minimum of 12 days before a
scheduled hearing, unless otherwise directed by the Presiding
Officer. A memorandum in opposition to a motion may be filed
within ten days of the filing of the motion, or at least one day
before any scheduled hearing, whichever is earlier. Memoranda in
support of or in opposition to motions may not exceed 15 pages
unless otherwise provided by the Presiding Officer.
(8) FILING AND COPIES OF SUBMISSIONS
The original of any motion, brief, petition for
intervention, or other submission shall be filed with the
Executive Secretary. In addition, the submitter shall provide a
copy to each Presiding Officer and to all parties or their
counsel of record.
R313-17-9. Hearings.
(1) CONDUCT OF HEARING
The Presiding Officer shall govern the conduct of a
hearing, and may establish reasonable limits on the length of
witness testimony, cross-examination, oral arguments or opening
and closing statements.
(2) ORDER OF PRESENTATION
Unless otherwise directed by the Presiding Officer, the
Executive Secretary shall present its case first, followed by the
Petitioner and any other party, then the Executive Secretary, and
other parties if appropriate, shall have the opportunity for
rebuttal.
R313-17-10. Orders.
(1) PROPOSED ORDERS BY PARTIES
Unless otherwise directed by the Presiding Officer, each
party may provide proposed orders for the Presiding Officer
within ten days of the conclusion of the hearing.
(2) DRAFT ORDERS OF APPOINTED PRESIDING OFFICERS
(a) The appointed Officer presiding over the adjudicative
proceeding shall prepare a recommended order, provide a copy of
the order to the Board and mail a copy of the order to all
parties or their counsel of record.
(b) The Board shall review the recommended order and
hearing record.
(c) The Board may give each party the opportunity to make
a presentation to the Board specific to the recommended
order.
(d) After deliberation, the Board shall determine whether
to accept, reject or modify the recommended order. The Board may
remand part or all of the matter to the Presiding Officer for
further proceedings.
(e) The Board may modify this procedure with notice to
all parties.
(3) FINAL ORDERS
The Board shall issue a final order which shall include
the information required by Sections 63G-4-208 or
63G-4-203(1)(i).
R313-17-11. Stays of Orders.
(1) STAY OF ORDERS PENDING ADMINISTRATIVE
ADJUDICATION
(a) A party seeking a stay of a challenged order during
an adjudicative proceeding shall file a motion with the Board. If
granted, a stay would suspend the challenged Order for the period
as directed by the Board.
(b) The Board may order a stay of the Order that is the
subject of the formal adjudicative proceeding if the party
seeking the Stay demonstrates the following:
(i) The party seeking the Stay will suffer irreparable
harm unless the stay issues;
(ii) The threatened injury to the party seeking the Stay
outweighs whatever damage the proposed stay is likely to cause
the party restrained or enjoined;
(iii) The Stay, if issued, would not be adverse to the
public interest; and
(iv) There is substantial likelihood that the party
seeking the Stay will prevail on the merits of the underlying
claim, or the case presents serious issues on the merits which
should be the subject of further adjudication.
(2) STAY OF THE ORDER PENDING JUDICIAL REVIEW
(a) A party seeking a stay of the Board's final order
during judicial review shall file a motion with the
Board.
(b) The Board as Presiding Officer may grant a stay of
its order during the pendency of judicial review if the standards
of R317-17-11(1)(b) are met.
R313-17-12. Reconsideration.
No agency review under Section 63G-4-301 is available. A
party may request reconsideration of an order of the Presiding
Officer as provided in Section 63G-4-302.
R313-17-13. Disqualification of Presiding Officer(s).
(1) DISQUALIFICATION OF PRESIDING OFFICER
(a) A member of the Board or other Presiding Officer
shall disqualify himself or herself from performing the functions
of the Presiding Officer regarding any matter in which he or she,
or his or her spouse, or a person within the third degree of
relationship to either of them, or the spouse of such
person:
(i) Is a party to the proceeding, or an officer,
director, or trustee of a party;
(ii) Has acted as an attorney in the proceeding or served
as an attorney for, or otherwise represented a party concerning
the matter in controversy;
(iii) Knows that he or she has an financial interest,
either individually or as a fiduciary, in the subject matter in
controversy or in a party to the proceeding;
(iv) Knows that he or she has any other interest that
could be substantially affected by the outcome of the proceeding;
or
(v) Is likely to be a material witness in the
proceeding.
(b) A member of the Board or other Presiding Officer is
also subject to disqualification under principles of due process
and administrative law.
(2) MOTIONS FOR DISQUALIFICATION
A motion for disqualification shall be made first to the
Presiding Officer. If the Presiding Officer is appointed, any
determination of the Presiding Officer upon a motion for
disqualification may be appealed to the Board.
R313-17-14. Other Forms of Address.
Nothing in these rules shall prevent any person from
requesting an opportunity to address the Board as a member of the
public, rather than as a party. An opportunity to address the
Board shall be granted at the discretion of the Board. However,
addressing the Board in this manner does not constitute a request
for agency action under R313-17-6.
R313-17-15. Requests for Records.
Requests for records under the Utah Government Record
Access and Management Act, Title 63G, Chapter 2, Utah Code Ann.,
are not governed by R313. See R305-1.
]
KEY: administrative procedures, [public ]comment, [public ]hearings, [orders]
adjudicative proceedings
Date of Enactment or Last Substantive Amendment: [September 12, 2002]2011
Notice of Continuation: July 10, 2006
Authorizing, and Implemented or Interpreted Law: [19-3-103.5; ]19-3-104(4); 63G-4-102; 63G-4-201 through 63G-4-205
Additional Information
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For questions regarding the content or application of this rule, please contact Craig Jones at the above address, by phone at 801-536-4264, by FAX at 801-533-4097, or by Internet E-mail at [email protected].