This rule was published in the June 1, 2013, issue (Vol. 2013, No. 11) of the Utah State Bulletin.
R33. Administrative Services, Purchasing
and General Services.
R33-3. Source Selection and Contract
R33-3-3. Small Purchases.
Authority to Make Small Purchases].
(1) Amount. The Office of the Chief Procurement Officer or
purchasing agency may use these procedures if the procurement is
estimated to be less than $50,000 for supplies, services or
construction. If these procedures are not used, the other methods
of source selection provided in Section 63G-6-410 of the Utah
Procurement Code and these rules shall apply.
(2) Existing Statewide Contracts. Supplies, services, or
construction items available under statewide contracts or similar
agreements shall be procured under these agreements in accordance
with the provisions or requirements for use and not under this
subpart unless otherwise authorized by the Chief Procurement
(3) Available from One Business Only. If the supply,
service, or construction item is available only from one
business, the sole source procurement method set forth in subpart
3-4 of these rules shall be used.
(4) Division of Requirements. Procurement requirements
shall not be artificially divided to avoid using the other source
selection methods set forth in Section 63G-6-410 of the Utah
Small Purchases of Supplies, Services or Construction
Between $5,000 and $50,000.]
(1) Procedure. Insofar as it is practical for small
purchases of supplies, services or construction between $5,000 and
$50,000, no less than two businesses shall be solicited to submit
electronic, telephone or written quotations. Award shall be made to
the business offering the lowest acceptable quotation.
(2) Records. The names of the businesses offering
quotations and the date and amount of each quotation shall be
recorded and maintained as a public record.
3-303] [ Small Purchases of $5,000 or Less].
The Chief Procurement Officer shall delegate to state
agencies the ability to make purchases up to $5,000 without
involvement of the Division of Purchasing and General Services. For
purchases up to $1,000, the agency may select the best source
without seeking competitive quotes. For purchases over $1,000 and
up to $5,000, agencies shall obtain price competition, and shall
purchase the item from the vendor offering the lowest quote. Unless
otherwise delegated requests for all purchases over $5,000, and
sole source purchases exceeding $1,000 shall be submitted to the
Division of Purchasing and General Services.
4] Small Purchases of Services of Professionals, Providers,
If it is expected that the services of
professionals, providers, and consultants can be procured for less
than $50,000, the procedures specified in this subpart may be
KEY: government purchasing
Date of Enactment or Last Substantive
Amendment: May 15, 2013
Notice of Continuation: July 2, 2012
Authorizing, and Implemented or
Interpreted Law: 63G-6
The Portable Document Format (PDF) version of the Bulletin is the official version. The PDF version of this issue is available at https://rules.utah.gov/publicat/bull-pdf/2013/b20130601.pdf. The HTML edition of the Bulletin is a convenience copy. Any discrepancy between the PDF version and HTML version is resolved in favor of the PDF version.