Quick help for eRules version 2

Nancy has put together a document called “Quick help for eRules version 2”. I have copied it below so that you can easily access it here. You may certainly also send an email message to Nancy and request a copy.

Form:

DAR tried to keep the forms as close as possible to the old ones
but there are a few minor changes:

The amendment, repeal, repeal and reenact, and new forms are under “Proposed Rule Types” on the left-hand side. Open the form and in Box 3 there is a drop-down menu and select which form you want.
The first box is for the rule number or section number. First go to top of Box 1 and select your agency. This will populate your agency title. The first box after the hyphen is for the rule number and the second box is for a “letter” if you use them. The section number goes in the first box after the second hyphen and the next box again is for a “letter” only.
Next you go down to the bottom of Box 1 and select a contact. You must click on “Add Contact” for the information to appear. You made add as many as you need.
Box 2: If you are changing the entire rule or multiple sections put in the “rule” title. If it is just one section, put in the “section” title. Do not put the rule number in this box. You also do not need to include the period at the end of the title.
Box 4: Still the purpose box, why are you doing the filing?
Box 5: Is this because of ARRC, mark yes or no (defaults to NO).
Box 6: Still the summary box, what are the changes. Please do a summary and do not put the actual language changes in this box.
Box 7: New item is the radio buttons at the top of each box. Mark yes or no on each.
Boxes 7A and 7B are the same. If no costs, must explain why (how did you determine there were no costs).
Box 7C has been split into 7C and 7D. 7C is the answer for effects on small businesses and 7D is the effect on persons other than small businesses. These are aggregate costs. If none, explain why.
Box 8: Compliance costs for affected persons. This is individual costs. If none, explain why.
Box 9: Comments from Department Head. This has been split into 9A and 9B. 9A is the comments and 9B is the department head’s name and title.
Box 10 is still for citations, however, each citation should be in its own box. Put the first citation in the box and if you have more than one, click on “Add Citation” and fill it in. You can put as many as you need.
Box 11 is for material being incorporated. The required fields are title, publisher, and either “Date issued” or “Issue, or version” (you can use both), and then use the drop-down for selecting whether it “adds, updates, or removes”.
Box 12 is the same. 12A is for the end of comment date, use mm/dd/yyyy format. 12B is for public hearing information.
Box 13 is the same. Put the “may become effective” date, use mm/dd/yyyy format and remember it must be at least seven days after comment ends but not more than 120 days after publication.
Box 14 is the keywords and works like Box 10. Each keyword or term should be in its own box. Fill in the first box and then click on “Add Additional Keyword” to bring up another box. You can only add three because you are limited to four total.
Box 15 works a little different. For filing, click on “Browse” find your file and open it and it puts it there. Still must be in RTF (rich text format). If you are sending corrected text, it works the same way (Browse = Add/Edit from the old system).
Agency Authorization is the same except you will now only see those who can authorize for your agency. Fill in the date and make sure it is not a date that is after when you file it or you should not be filing it because it is not authorized.
Remember use the “Save as Draft” button often.
Submit the filing. It will lock after you file it so if you have to make changes, you must contact us.
You should receive a confirmation e-mail telling you it is filed. If not after about five minutes, let us know.
We have added the feature that you should receive an e-mail after
you file a correction.

Overall on the form:

No special characters are allowed (like section symbols, etc.)
No hard returns. All text should be in one big block.
No typographical quotes (these are the curly ones) or M or
N-dashes (use hyphens).

The rest of the forms work the same way. You can always call us if you have questions.

Text:

Text formatting has not changed, however here are some reminders
because DAR has noticed some issues.

No special characters are allowed.
No line or section breaks are allowed.
No typographical quotes (these are the curly ones).
No page numbering.
No headers or footers are allowed.
No colored text.
No indenting. Every paragraph (subsection) begins with a tab and only one tab is ever used.
A blank line is only between sections.
No line numbering.
Do not use track changes to mark text. This is removed and your changes will be lost. New text is underlined and text to be removed is struck-through and surrounded by brackets.
If filing one section, you must include the title line (agency name) and the rule number and catchline (title), and the citation block at the bottom of the rule text. Please include the entire section of text, not pieces.
Make sure it is the final version of the text, no “Draft” watermarks or the word “Draft” at the top of the text.
You can file any size text you want. There is not an issue in the
new system with texts over 60kb.