File a Nonsubstantive Change

eRules Help

File a Nonsubstantive Change

Agencies are required to file notices of effective date with the Office of Administrative Rules through the eRules platform.

1. Visit eRules and select the Rule Filings tab.

Screenshot of eRules with the Rule Filings tab in focus.

2. While in the Rule Filings page, select + New on the top blue navigation bar.

Screenshot of eRules with the New button in focus.

3. Select the agency, generally the rulemaking department, under the Agency drop-down menu. After selecting the agency, the Title drop-down menu will appear and populate with applicable titles under that agency. Select the desired title for the rule filing.

Screenshot of the Rule Filing Management window with the agency in focus.

4. Select Nonsubstantive as the filing type. The selected option will appear as green. After selecting Nonsubstantive, the Rule drop-down menu will populate with the current rules under the title. Select the rule this amendment applies to.

Screenshot of the Rule Filing Management window with the rule type in focus.

5. Select the proper contact under the Liaison drop-down menu.

A liaison is a person in the rulemaking agency who can act as a contact between their agency and the Office of Administrative Rules. Generally, but not always, a rules coordinator, this person facilitates inquiries and conversations between the two offices.

To add, remove, or change a liaison in eRules, send an email to [email protected] with the following information:

The name of the liaison being removed, if applicable
The name of the liaison being added, if applicable
A current email address for any added liaisons
A current phone number for any added liaisons
A short statement justifying the reason for this change
Approval from the rulemaking agency head

Screenshot of the Rule Filing Management window with the liaison selector in focus.

6. Under Filing Name, enter the rule's catchline. If amending a single section, enter the section's catchline.

Screenshot of the Rule Filing Management window with the filing name in focus.

7. Leave the Public Comment Period field with the default number.

Note: The Office of Administrative Rules is responsible for making a nonsubstantive change effective. Nonsubstantive changes are not published in the Utah State Bulletin and are not subject to a public comment period.

Screenshot of the Rule Filing Management window with the public comment period in focus.

8. Enter the email address of a contact person for this rule under Public Contact Resource.

Note: This email will be used on the public-facing side of the website when a person selects Provide Public Comment.

Screenshot of the Rule Filing Management window with the comment email in focus.

9. If this nonsubstantive filing is changing citations, this is where to reflect those changes. To remove a citation, select the X on the grey box. To add citations, type the citation directly in the Add a tag box and press Tab.

Screenshot of the Rule Filing Management window with the citations in focus.

10. If this nonsubstantive change includes any new incorporations by reference (IBRs), check the Contains IBR box.

Note: If the nonsubstantive change removes an IBR, this box does not need to be checked. Also, many IBR changes are a substantive change. Contact the Office of Administrative Rules to clarify if an amendment is necessary.

Screenshot of the Rule Filing Management window with the IBR checkbox in focus.

11. Review the responses within the boxes for accuracy. When ready to file, select Browse Files and find the desired filing to upload.

Screenshot of the Rule Filing Management window with the browse files button in focus.

12. Once the filing is uploaded, ensure the cloud turns to a green checkmark, then select the green Create Filing box on the bottom right.

Screenshot of the Rule Filing Management window with the create filing button in focus.

13. The filing will appear as a Nonsubstantive Draft. To submit it for review, select the checkbox on the right.

Screenshot of the Rule Filing Management window with the submit checkbox in focus.

14. A window will appear confirming submission. Select Submit to Rules.

Screenshot of the Rule Filing Management window with the submit to rules prompt in focus.

15. Check that the filing has been submitted by making sure that the filing's status is Under Review. An email will also be sent to users attached to that agency.

Screenshot of the Rule Filing Management window with the under review section in focus.

After submitting, the Office of Administrative Rules will begin the review process. Emails will be sent out upon approval or rejection throughout the review process, and the Office may contact the rulewriting agency with questions or comments.

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File a Nonsubstantive Change

File a Nonsubstantive Change

Other eRules Help Articles

View Rule Filing History

Change eRules Permissions

Download Rules and Filings

File a Proposed Rule

File a Notice of Effective Date

File a Five-Year Review

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